Human Resources Assistant

INTENT AND FUNCTION OF JOB DESCRIPTION

This job description is a general description of the essential job functions and is not an employment contract. Position requirements, skills, and abilities included in this job description have been determined to be the minimal standards recommended for the position. Eastern Shipbuilding Group Inc. reserves the right to increase, modify, or reduce the position requirements, skills, and abilities included in this job description. The duties, responsibilities, and requirements described should not be interpreted as an all-inclusive or comprehensive listing of all activities, duties, or responsibilities that are associated with this job. All employees of Eastern Shipbuilding Group, Inc. are expected to perform the duties as assigned by Eastern Shipbuilding Group, Inc., supervisory/management personnel, regardless of job title or routine job duties.

In accordance with the Americans with Disabilities Act, reasonable accommodations may be made to enable individuals with disabilities to perform essential job functions. However, no accommodations will be made which may pose serious health or safety risks to the employee or others or which impose an undue hardship on Eastern Shipbuilding. The headings in this Job Description are for convenience only.

POSITION SUMMARY

Perform routine clerical and administrative work in answering telephones, data processing, record keeping, and providing employees and/or applicants assistance.

ESSENTIAL DUTIES AND RESPONSIBILITIES INCLUDE THE FOLLOWING: Because Eastern Shipbuilding is continually growing to meet the needs of our customers, the essential duties and responsibilities may be different than described.

• Regular attendance at work and the ability to work flexible hours, including overtime, weekends, and holidays.
• Prepare and process records, documents, correspondence and other materials of a sensitive nature.
• Receive the public and answer questions in person and by telephone; respond to inquiries from employees, applicants, and the general public. When necessary refer to the appropriate person, office, or department.
• Maintain employee personnel files and records and assure their completeness; file documents in employee’s personnel files.
• Update, distribute, and manage the daily call-in log.
• Issue employee badges.
• Assist the HR and Asst. HR Managers and others with various research projects and/or special projects.
• Screen applicants, coordinate testing, schedule interviews, administer drug tests, schedule physicals, and assist in pre-employment processing as needed.
• Update HRIS database records and process paperwork as required.
• Maintain appropriate levels and monitor office supplies, equipment, and other materials.
• Assist in the processing of vacation requests and the administration of the Attendance Bonus.
• Perform other duties as assigned.

SUPERVISORY RESPONSIBILITIES: This position has no supervisory responsibilities.

Job RequirementsREQUIREMENTS

Education/Experience: Specialized course work in general office practices such as typing, filing, and bookkeeping, plus one or more years’ experience in an administrative/ clerical position. Six month’s Human Resources experience desired. An equivalent combination of education and experience may be considered. Bi-lingual English/Spanish a plus.

Skills: Intermediate level Microsoft Windows, Word, Excel, and Outlook Express. Ability to read and interpret documents such as general business periodicals, professional documents, insurance plans, or governmental regulations. Ability to effectively present information and respond to questions from employees, applicants, and the public. Ability to apply common sense understanding to carry out instructions furnished in written, verbal, or diagram form. Ability to add, subtract, multiply, and divide in all units of measure.

Behavioral Attributes: Integrity, flexibility/adaptability, initiative, interpersonal skills, attention to detail and multi- tasking. Maintain the confidential integrity of details pertaining to Eastern Shipbuilding Group.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met to successfully perform the essential functions of this job.

This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets, fax machines, and smartphones. While performing the duties of this job, the employee is regularly required to communicate. The employee frequently is required to stand; walk; use hands to finger, handle or feel; and reach with hands and arms. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus.

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. The employee may be exposed to risk of electrical shock. The noise level in the environment is low to moderate, such as in an office environment.

We are equal opportunity/affirmative action employers, committed to diversity in the workplace. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, gender identity, sexual orientation, national origin, disability, or protected veteran status, or any other protected characteristic under state or local law.

Job Type: Full-time

Benefits:

• 401(k) matching
• Dental insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Experience:

• GAAP: 1 year (Preferred)

License/Certification:

• CPA (Preferred)

Work Location: In person