What are the responsibilities and job description for the Administrative Operations Specialist position at Easterseals Capital Region & Eastern CT?
Who are we?
Easterseals Capital Region & Eastern Connecticut is leading the way to 100% equity and inclusion in our community— recognizing that our differences are our strengths. Easterseals Capital Region & Eastern Connecticut provides programs and services that enhance quality of life and provide expanded access to healthcare, education, and employment opportunities for those with disabilities, Veterans and military families.
What's in it for you?
We are seeking a highly organized and detail-oriented Administration Operations Specialist to join our growing team. This integral role will provide administrative support to the President & CEO, Director of Human Resources, and other members of the leadership team while managing Board communications and human resources initiatives.
- Competitive compensation
- Flexibility in scheduling
- Industry leading paid time off including paid holidays
- United Healthcare medical, dental and vision benefit options
- 100% retirement match on the first 5% of your contribution
- Secure document and electronics destruction for you and your household
- Company paid life, disability and AD&D insurance
- Professional development and training opportunities, including tuition reimbursement and eligibility for PSLF
- A fun and supportive work environment
What will you do?
Executive Support:
- Serve as primary administrative support to the CEO, managing communications, calendar, and travel arrangements
- Manage Board of Directors communications, including meeting preparation, agenda setting, and minutes
- Coordinate logistics for board meetings, committees, and company-wide events
- Act as a liaison between the CEO, staff, and external stakeholders
Human Resources Support:
- Assist with recruitment efforts, interviewing, and onboarding new employees
- Maintain HR filing systems and ensure accuracy of personnel records
- Provide guidance on company policies and procedures
- Support employee training initiatives and track completion
- Assist with employee recognition and engagement activities
- Support diversity, equity and inclusion efforts
- Help manage sensitive and confidential matters related to employee relations
Skills and requirements
- High school diploma required; Associate's or Bachelor's degree preferred
- Minimum of 5 years administrative experience with 1 year HR experience
- Strong ability to maintain confidentiality and handle sensitive information with discretion
- Excellent organizational and time management skills
- Proven ability to manage multiple priorities and deadlines
- Strong interpersonal skills and ability to communicate effectively with all levels of the organization
- Proficiency in Microsoft Office Suite and various software packages
- Experience with web-based payroll/HRIS systems preferred
- Must have access to personal vehicle with active vehicular insurance for occasional travel between locations
- Ability to attend meetings outside of established working hours when necessary
- Demonstrated problem-solving skills and ability to work independently
- Strong attention to detail and commitment to accuracy
Job Type: Full-time
Pay: From $25.00 per hour
Benefits:
- Dental insurance
- Employee assistance program
- Flexible spending account
- Health insurance
- Life insurance
- Paid time off
- Retirement plan
- Vision insurance
Schedule:
- 8 hour shift
- Day shift
- Monday to Friday
Work Location: In person
Salary : $25
