Accounting Program Assistant

Job Summary:

Assist in a variety of accounting functions, providing administrative and operational support to ensure the smooth and efficient running of financial processes. The Program Assistant will work closely with accounting team members, supporting day-to-day tasks and helping to maintain accurate financial records.

Job Duties & Responsibilities:

• Assist in Accounting Processes: Support the accounting team with routine financial tasks such as data entry, maintaining general ledgers, reconciling accounts, and preparing financial reports.
• Documentation and Record Keeping: Organize and maintain accounting records, invoices, receipts, and other financial documentation in accordance with company policy and regulatory standards.
• Accounts Payable/Receivable Support: Assist with the processing of accounts payable and accounts receivable, ensuring timely payment processing, and following up on outstanding invoices or discrepancies.
• Financial Data Entry: Input financial data into accounting software systems, ensuring accuracy and completeness of information.
• Collaboration: Work with other departments (e.g., Program, HR, or Administration) to ensure alignment of financial processes and reporting.
• General Office Support: Assist with preparing materials and handling correspondence for the accounting department.

Essential Functions:

• Ability to compose professional business correspondence
• Ability to lift, push and pull a minimum of 50 pounds
• Use of technology and basic office equipment

Job Specifications (Characteristics to perform successfully):

• Strong organizational and time management skills with the ability to manage multiple tasks and meet deadlines.
• Attention to detail and accuracy in financial data entry and record-keeping.
• Strong communication skills, both verbal and written, for interacting with internal teams and external stakeholders.
• Proficient in Microsoft Office Suite (Excel, Word, Outlook), with an emphasis on Excel.
• Basic understanding of accounting principles and financial processes.
• Ability to maintain confidentiality and handle sensitive financial information.
• Self-motivated, proactive, and able to work independently.
• Strong problem-solving skills and keen attention to detail.
• Positive attitude, team player, and adaptable to changing priorities. Professional demeanor and strong work ethic.

Minimum Qualifications:

• Education: A high school diploma or equivalent required.
• Experience: Previous experience in an administrative or accounting support role is preferred, but not required. Experience with accounting software (e.g., QuickBooks, Quicken, Microsoft Dynamics) is a plus.