Registrar (Eastgate)

POSITION SUMMARY:

Under general supervision, completes responsible registrar activities at CASLV Eastgate Elementary School (K-5).

ESSENTIAL DUTIES AND RESPONSIBILITIES:
This list of Essential Duties and Responsibilities is not exhaustive and may be supplemented.
1. Implements CASLV Policies and Regulations and procedures regarding student records and student progress toward graduation.
2. Provides information to the public, teachers, and other employees regarding policies, regulations, school activities, and rules.
3. Plans, organizes, and implements the registration process with administration and sets priorities on work and works independently with minimal supervision.
4. Responsible for the enrollment and withdrawal of students.
5. Maintains accurate files and records related to registration and student records.
6. Responsible for accurate student enrollment accounting for apportionment funding.
7. Evaluates and transcribes out-of-district course history records to verify alignment of courses with CASLV curriculum and posts to current student data reporting system.
8. Follows CASLV Grade Reporting Calendar timeline to implement the registrar operational tasks; progress reporting process, grade reporting process, and transcript process.
9. Maintains student data reporting system database to compile, retrieve, and generate accountability records and reports including, but not limited to, class schedules, cumulative records, transfers, registration, grading, course history, attendance, health records, and student accounting data.
10. Certifies and issues official school transcripts, as requested.
11. Determines work priorities and exercises judgment with respect to urgency, confidential status, and relative importance.
12. Generates specialized reports using advanced queries.
13. Promotes public relations and deals tactfully and diplomatically with people.
14. Conforms to safety standards, as prescribed.
15. Performs other tasks related to the position, as assigned.

KNOWLEDGE, SKILLS, AND ABILITIES (Position Expectations):

1. Knowledge of and ability to access, use, edit, and maintain records and technology-based student data reporting systems
2. Knowledge of word processing, database, spreadsheet, desktop publishing, and data communication software.
3. Ability to maintain the confidentiality of data and knowledge of the Family Educational Rights and Privacy Act (FERPA) requirements.
4. Ability to maintain the confidentiality of information.
5. Ability to conduct audits to verify the accuracy of enrollment.
6. Ability to review, evaluate, and interpret transcripts and related documents.
7. Ability to research, analyze, and perform mathematical computations.
8. Ability to compile, create/compose original reports, correspondence, and records.
9. Ability to interpret, explain, and apply written and oral instructions, policies, regulations, and procedures.
10. Ability to use computers and software applications related to assigned tasks.
11. Ability to develop, learn, and apply office procedures.
12. Ability to plan and organize work and work independently with minimal supervision.
13. Ability to meet predetermined deadlines and shift suddenly to new tasks as priorities change.
14. Ability to do editorial checking for spelling, punctuation, and grammar.
15. Ability to judge when to act independently and when to refer situations to supervisor.
16. Ability to cooperate and deal tactfully and diplomatically with administration, staff, and public.
17. Ability to recognize and report hazards and apply safe work methods.
18. Ability to coordinate multiple projects and meet predetermined deadlines.
19. Ability to work flexible hours or shifts.
20. Possess physical and mental stamina commensurate with the responsibilities of the position.

POSITION REQUIREMENTS:
Education, Training, and Experience:
1. High school graduation or another equivalent (i.e., General Education Development (GED), foreign
equivalency, etc.).
2. Two (2) years of clerical experience involving public contact
3. Experience maintaining records and technology-based (i.e., mainframe) student data reporting systems.
4. Experience with word processing, database, spreadsheet, desktop publishing, or data communication
software.

Salary : $40,500 - $45,000