Administrative Assistant

Eastridge Workforce Solutions is a leading provider of workforce management solutions, committed to connecting skilled professionals with meaningful career opportunities. We are seeking a motivated Administrative Assistant to support our Senior Executive Assistant and contribute to our dynamic office environment in Menlo Park. This role involves a variety of administrative tasks, including support for the executive team, office/facilities management, and event coordination. This is a temporary position for a duration of ten (10) weeks, with potential for extension based on business needs.

Role and Responsibilities:

• Assist the Senior Executive Assistant with meeting management and preparation:
• Manage multiple calendars, prioritize tasks, and ensure timely document review.
• Coordinate with internal and external stakeholders to facilitate daily schedules.
• Assist HR with interview scheduling and conference room tech setup.
• Perform administrative tasks such as travel coordination and offsite meeting planning:
• Coordinate travel arrangements including flights, accommodations, and visas.
• Support other Executive Assistants during their absence from the office.
• Information and document management:
• Organize and maintain confidential files and records.
• Develop efficient systems for document retrieval.
• Office Facilities/Management:
• Order office supplies and manage breakroom inventory.
• Handle shipping/receiving and coordinate vendor services.
• Assist in planning and executing large-scale events.
• Culture Building:
• Organize cultural activities like birthday parties and social events.
• Manage celebration calendars, corporate gifts, and company swag.
• Expense Reporting:
• Reconcile monthly operational expense reports.
• Personal Assistance:
• Assist Senior Executive Assistant with personal tasks and errands for the C-Suite.
• Other duties as assigned.

Experience, Education, and Skills:

• 3 years of experience as an EA, PA, or Administrative Assistant (biotech/pharma industry preferred).
• Associate's or Bachelor's degree preferred.
• Excellent verbal and written communication skills.
• Bilingual in English/Spanish a plus.
• Ability to manage multiple tasks in a dynamic environment.
• Proficiency with iOS, MS Office, Google Suite, Concur, Adobe, SharePoint, etc.
• Strong organizational, problem-solving, and interpersonal skills.
• Ability to work independently and prioritize tasks effectively.
• Flexibility to work outside regular hours and across different time zones.

Benefits: Use this link bit.ly/4cGUQSh to learn more about benefits available to Eastridge’s temporary employees. From time to time Eastridge’s clients may offer additional benefits to Eastridge employees while on assignment. Information about those benefits will be communicated when applicable.

Eastridge Workforce Solutions is an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. We celebrate diversity and are committed to creating an inclusive environment for all employees. Please note that Eastridge is unable to provide visa sponsorship to applicants.

Certain clients require Eastridge to perform background checks and Eastridge will consider qualified applicants with criminal histories in a manner consistent with any applicable federal, state, or local law regarding criminal backgrounds, including but not limited to the Los Angeles Fair Chance Initiative for Hiring and the San Francisco Fair Chance Ordinance.

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