Executive Assistant and Project Manager

Eastridge Workforce Solutions is a leading provider of workforce management solutions, committed to connecting skilled professionals with meaningful career opportunities. We are hiring an Executive Assistant and Project Manager for a private, nonprofit eduactional institution For immediate consideration, apply today.

Position Summary

The Executive Assistant and Project Manager oversees administrative and project management functions for the Senior Vice President’s office. Leveraging strong organizational, project, and time management skills with attention to detail, this role coordinates multiple schedules, prepares required reporting, and ensures seamless communication across functional areas. Responsibilities include calendaring, travel coordination, meeting arrangements, strategic planning, and acting as the main point of contact for internal and external stakeholders while maintaining a high level of confidentiality.

 Essential Functions

• Calendar Management: Oversees a complex calendar, scheduling and preparing for internal and external meetings, and ensuring timely adjustments.
• Event Coordination: Plans and coordinates large-scale meetings, including venue reservations and associated logistics.
• Strategic Reporting: Prepares strategic reports for senior management using performance or program-level data.
• Expense Reconciliation: Manages credit card reconciliations for the Senior Vice President and senior management.
• Customer Service: Provides exceptional service to internal and external stakeholders, ensuring professionalism and discretion.
• Communication Management: Acts as a liaison between executives and stakeholders, managing email and call prioritization.
• Documentation and Communication: Formats and prepares internal and external communication materials, such as memos, emails, and presentations.
• Meeting Support: Records minutes during key meetings and follows up as necessary.
• Travel Arrangements: Coordinates domestic and international travel plans, including detailed pre-planning.
• Virtual Office Management: Supports virtual office operations, ensuring effective communication across functional areas.
• Special Projects: Manages quarterly and monthly reports for boards, donors, and other stakeholders as assigned.
• Confidentiality: Safeguards sensitive information and maintains discretion.
• Additional Duties: Performs other tasks as assigned by the supervisor.

Requirements

Education & Experience:

• Bachelor’s degree in business, management, communication, or a related field preferred.
• Minimum of 5 years of executive-level administrative support in a fast-paced environment.
• Direct project management experience is required.
• Equivalent education and experience may be considered for minimum qualifications.

Competencies/Technical Skills:

• Strong interpersonal and communication skills to interact effectively with a diverse community.
• Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and moderate skills in Salesforce (CRMs). Work Day Expense Report
• Ability to prioritize and manage multiple tasks in a fast-paced environment.
• Proven ability to build relationships and influence stakeholders.
• Creative problem-solving and innovative thinking capabilities.
• Exceptional organizational skills and attention to detail.
• Ability to maintain a high level of professionalism and confidentiality.
• Strong time management and ability to meet deadlines.

Benefits: Use this link bit.ly/4cGUQSh to learn more about benefits available to Eastridge’s temporary employees. From time to time Eastridge’s clients may offer additional benefits to Eastridge employees while on assignment. Information about those benefits will be communicated when applicable.

Eastridge Workforce Solutions is an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. We celebrate diversity and are committed to creating an inclusive environment for all employees. Please note that Eastridge is unable to provide visa sponsorship to applicants.

Certain clients require Eastridge to perform background checks and Eastridge will consider qualified applicants with criminal histories in a manner consistent with any applicable federal, state, or local law regarding criminal backgrounds, including but not limited to the Los Angeles Fair Chance Initiative for Hiring and the San Francisco Fair Chance Ordinance.

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