What are the responsibilities and job description for the Sr. Administrative Assistant position at Eastridge?
Eastridge Workforce Solutions is a leading provider of workforce management solutions, committed to connecting skilled professionals with meaningful career opportunities. We are looking for a Sr. Administrative Assistant to support the Chief Executive Officer (CEO) of a nonprofit organization dedicated to youth and advocacy. This role requires a highly organized and proactive individual who can manage executive priorities, stakeholder relationships, and administrative tasks in a fast-paced environment.
Key Responsibilities
Executive Support & Calendar Management
- Manage the CEO’s complex schedule, including board meetings, internal commitments, and external engagements.
- Ensure seamless coordination with a focus on scheduling flexibility.
- Oversee and manage executive email correspondence and document organization.
Board & Stakeholder Relations
- Act as a confidential liaison between the CEO and board members, donors, elected officials, and community stakeholders.
- Accurately document and distribute board meeting minutes, tracking action items to completion.
- Manage the Board of Directors Portal and ensure compliance with annual board-related requirements.
Administrative & Project Coordination
- Prepare executive-level presentations, reports, and key documents.
- Track and follow up on priority projects to ensure deadlines are met.
- Maintain organized digital files and records.
Communication & Representation
- Demonstrate strong written and verbal communication skills in all interactions.
- Represent the CEO with professionalism and diplomacy in high-pressure situations.
Qualifications & Experience
- Education: Some college preferred; may substitute with 5 years of direct administrative experience.
- Experience:
- 3 years in administrative roles within a mid-size organization.
- Experience supporting C-suite executives (preferred).
- Familiarity with board governance processes in a nonprofit setting (preferred).
- Technical Skills:
- Advanced proficiency in Microsoft Office 365 (Excel, Word, Outlook, PowerPoint).
- Strong project and time management skills.
- Other Requirements:
- Ability to work with diverse populations and maintain professional relationships.
- Reliable transportation for occasional work-related travel.
- Flexible availability for occasional after-hours events.
Benefits: Use this link bit.ly/4cGUQSh to learn more about benefits available to Eastridge’s temporary employees. From time to time Eastridge’s clients may offer additional benefits to Eastridge employees while on assignment. Information about those benefits will be communicated when applicable.
Eastridge Workforce Solutions is an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. We celebrate diversity and are committed to creating an inclusive environment for all employees. Please note that Eastridge is unable to provide visa sponsorship to applicants.
Certain clients require Eastridge to perform background checks and Eastridge will consider qualified applicants with criminal histories in a manner consistent with any applicable federal, state, or local law regarding criminal backgrounds, including but not limited to the Los Angeles Fair Chance Initiative for Hiring and the San Francisco Fair Chance Ordinance.
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