What are the responsibilities and job description for the Deputy Treasurer I position at Eaton County?
Under the supervision of the County Treasurer and Chief Deputy Treasurer, collects money for property taxes, provides information regarding tax matters to the public, reviews real estate documents for proper legal description and researches the tax history of property. Certifies deeds and performs a variety of other functions related to processing and maintaining tax records. Prepares and verifies transmittals from the departments. Assists in settlement procedures between the County and local taxing units. Performs a variety of other functions related to the accounting activities of the Treasurer’s Office.
Starting pay is dependent on an applicant's relevant experience and the position level they are offered.
**Applications are accepted until there are sufficient numbers of qualified applications or a qualified candidate is identified. This position could close at any time.**- Receives deposit transmittals for every County department. Runs tape on all checks and cash, verifies deposit or follow-up on discrepancies, enter transmittal information to computer. Receipts other money not processed on a transmittal from other departments.
- Ensures accurately documented tax information. Check real estate documents for proper legal description. Certify deeds, check tax history and determine if legal description consistent.
- Assists tax payers by researching the tax status of property, providing the name on the tax rolls, taxes paid or due and amount required for payoff. Examines and verifies property descriptions, assessed value, special assessments and millage rates. Updates names and addresses, and prints delinquent tax notices.
- Provides information by telephone, in person, or by email to taxpayers, banks, real estate personnel, title companies, attorneys and other interested parties concerning the tax status of property. Explain and clarify the tax collection process to the public.
- Prepares miscellaneous spreadsheets, correspondence and billings as necessitated. Prepares journal entries and receipts money.
- Principal Residence Exemption (PRE) audit and denial of property owners.
- Record payment of credit cards and process reimbursement of credit card payments that are accepted by various departments in the County.
Education: High School graduation or equivalent, prefer advanced coursework in data processing and/or accounting and bookkeeping.
Experience: Some experience in a capacity related to account processing activities including working with computerized accounting systems and spreadsheets. Prefer some experience working with tax records.
Other Requirements: Accurate Alpha/Numeric data entry a must.
FLSA Status: Non-exempt.
The qualifications listed above are intended to represent the minimum skills and experience levels associated with performing the duties and responsibilities contained in this job description. The qualifications should not be viewed as expressing absolute employment or promotional standards, but as general guidelines that should be considered along with other job related selection or promotional criteria.
Physical Requirements:
This job requires the ability to perform the essential functions contained in this description. These include, but are not limited to, the following requirements. Reasonable accommodations will be made for otherwise qualified applicants unable to fulfill one or more of these requirements:
- Ability to enter and access information from a computer.
- Ability to access office files.
- Ability to operate a calculator.
- Ability to lift and move tax rolls and other books weighing up to 20 lbs.
- Periodic prolongs sitting at a computer.
Working Conditions:
- Works in office conditions.
Salary : $32,988 - $42,848
