Document Control Specialist (Junior-Senior Level)

WHAT WE ARE LOOKING FOR:

EBA Engineering, Inc. (EBA) is looking for a detail-driven Document Control Specialist to support our contracts in the Culpeper District from the Charlottesville, Virginia, office. If you excel at organizing critical project documents, confirming accuracy, and maintaining seamless workflows, this is your opportunity to make an impact. Join a dynamic team where your skills will help drive successful projects. Apply today and take the next step in your career with EBA!

YOUR RESPONSIBILITIES:

• Set up and maintain structured, compliant project files in both digital and physical formats
• Utilize VDOT construction contract administration software to process and track project documents
• Generate and coordinate the development of project reports and correspondence
• Attend construction meetings and prepare and distribute accurate meeting minutes
• Monitor contractor compliance with federal and state labor regulations, including Equal Employment Opportunity and wage compliance
• Maintain an issue log regarding Notices of Intent to file claims and document issue timelines and resolution status
• Support project manager with budgeting and invoicing tasks
• Assist with project close-out and maintain as-built drawings
• Prepare and issue monthly contractor performance evaluations
• Perform reviews and audits of final project records for completeness and accuracy

CORE REQUIREMENTS:

To excel in this role, candidates must possess the following qualifications:

• 7 years of construction project records management experience
• A bachelor's degree, preferably in construction management or engineering
• Excellent written and oral communication skills
• Exceptional problem-solving and analytical skills
• Strong attention to detail
• Ability to work independently
• Proficiency with Microsoft Office Suite, Bluebeam, and PlanGrid
• Experience with Virginia Department of Transportation procedures, bid items, plans, and specifications is desired

BENEFITS:

We provide a comprehensive benefits package designed to support your career growth and well-being. Our offerings include a competitive salary and robust compensation package, hybrid schedule, flexible work hours, comprehensive health benefits-including medical, dental, vision, and prescription coverage-and participation in a wellness rewards program that can eliminate medical deductibles, a 401(k) plan with company-matching contributions, flexible spending accounts, company-paid short- and long-term disability insurance, company-paid life insurance, company-paid AD&D, paid holidays and vacation time, and reimbursement for tuition, certifications, and licensure to support your ongoing professional development.

WHAT WE DO:

At EBA, we appreciate that our success depends upon the experience, knowledge, and teamwork of our staff. As such, we make our commitment count for our employees by valuing you and the work you do. We are committed to supporting diversity, opening doors, trading ideas, encouraging innovation, and giving our staff what they need to perform exceptional work in an exceptional atmosphere.

EBA provides civil/site, geotechnical, structural, transportation, water resources, and water systems engineering; construction management/inspection; field and laboratory material testing; asset management; and geospatial technologies services to clients throughout the Mid-Atlantic region.

We encourage you to apply and become a valued member of our team.

EBA is an equal opportunity/affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or other characteristics protected by law.

NOTICE TO THIRD-PARTY AGENCIES:

Please note that EBA does not accept unsolicited resumes from recruiters or employment agencies. In the absence of a signed Recruitment Fee Agreement, EBA will not consider or agree to payment of any referral compensation or recruiter fee. In the event a recruiter or agency submits a resume or candidate without a previously signed agreement, EBA explicitly reserves the right to pursue and hire those candidate(s) without any financial obligation to the recruiter or agency. Any unsolicited resumes, including those submitted to hiring managers, are deemed to be the property of EBA.

Must be able to successfully pass a background check. We also conduct pre-employment drug testing. Any job offer will be based on the results of background and drug testing.

Salary : $20 - $40