Assistant Director of Special Events

Overview

Under general direction from the Director of Special Events, the Assistant Director of Special Events plans, manages, and implements special events and activities to support institutional programs and development initiatives. The Assistant Director should be able to provide outstanding customer service, be an enthusiastic professional and a team player, and build relationships with internal and external stakeholders. Must be able to anticipate project needs and resources, discern work priorities, and meet deadlines with little supervision. Able to work occasional evenings and weekends.

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Responsibilities

Event Planning and Production

• Assist in the development of event goals, design, plans, timelines, and budgets.
• Manage and coordinate all aspects of event planning including but not limited to : building registration and informational sites, negotiating contracts, catering, audio / visual, décor, travel, entertainment, scheduling, promotions, and / or social media.
• Outline revenue and expenses; monitor progress against goals.
• Liaise with internal departments to coordinate services and ensure successful event outcomes.
• Liaise with the marketing department on all collateral, social media, and promotional needs.
• Organize meetings, develop agendas, and track follow-up tasks.
• Manage event load in / out and staging areas for event supplies, equipment, or other.
• Anticipate staffing and other resource needs.
• Propose new ideas to improve the event planning, implementation, and / or tracking process.
• Ensure post-event items including evaluation, budget reconciliation, and documentation are completed.

Event Administration :

Qualifications

Bachelor’s degree preferred, with prior experience in managing and implementing successful special events. Extra consideration will be given to candidates with event / meeting planning certifications and experience in higher education and / or nonprofits.

Location

US-VA-Norfolk

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