Church Secretary

Position Description: Church Secretary

Department: Administrative
Reports To: Pastor / Church Administrator
Position Type: Part-Time (16 hours, 9-1 pm, T-F)

Position Overview

The Church Secretary is responsible for providing administrative support to the church staff and congregation, managing the day-to-day operations of the church office, and ensuring clear communication within the church community. This role requires good communication and organizational skills, discretion, and a commitment to supporting the church’s ministry and mission.

Key Responsibilities

• Administrative Support
• Maintain the church calendar, scheduling events, meetings, and facility usage.
• Design and distribute weekly bulletins, newsletters, and other communications.
• Respond to phone calls, emails, and other inquiries in a timely and professional manner.
• Office Management
• Oversee the church office, ensuring supplies and equipment are adequately maintained.
• Maintain accurate records, including membership databases, financial donations, and meeting minutes.
• File and organize important documents securely, adhering to confidentiality standards.
• Communication and Outreach
• Serve as the central contact for the church, welcoming visitors and members with kindness.
• Coordinate with ministry leaders and volunteers to ensure timely dissemination of information.
• Assist with updating the church website and social media platforms, as needed.
• Support to Church Leadership
• Assist the Pastor and staff with correspondence, scheduling, and administrative tasks.
• Prepare materials for meetings, including agendas, reports, and minutes.
• Ensure effective communication between church staff, congregation members, and committees.
• Event Coordination
• Provide administrative support for church events, weddings, funerals, and special services.
• Assist with volunteer coordination and scheduling for events and ministries.
• Manage facility reservations and communicate logistics with the appropriate parties.

Key Competencies and Skills

• Organizational Skills: Ability to manage multiple responsibilities with attention to detail.
• Interpersonal Skills: Warm, welcoming, and professional communication with a variety of individuals.
• Technical Proficiency: Experience with office tools (e.g., Microsoft Office, Google Workspace) and familiarity with church management software (e.g., Breeze, Realm, or ACS).
• Confidentiality: Handle sensitive information with discretion and integrity.
• Flexibility: Adaptable to changing priorities and church needs.

Position Requirements

• Experience:
• 2 years of experience in an administrative or office support role preferred. Non-profit or church experience is a plus.
• Education:
• High school diploma or equivalent; Associate’s degree in administration or a related field preferred.
• Commitment to Mission:
• Understanding of and willingness to support the mission and values of the church.
• Work Conditions:
• Office-based with limited periodic attendance at church functions or events outside of regular hours.

Evaluation Criteria

The Church Secretary’s performance will be reviewed annually by the Pastor and Staff-Parish Relations Committee to assess:

• Efficiency in administrative and office management tasks.
• Effectiveness in supporting the ministry of the church.
• Quality of communication and collaboration within the church community.

Job Type: Part-time

Pay: $20.00 per hour

Expected hours: 16 per week

Schedule:

• 4 hour shift

Work Location: In person

Salary : $20