What are the responsibilities and job description for the Accounts Payable Specialist position at Eberjey?
Department: Finance
Employment Type: Full Time
Location: Miami - HQ
Compensation: $45,000 - $65,000 / year
Description
We are seeking a detail-oriented Accounts Payable Specialist to join our accounting team. This role will be responsible for managing vendor relationships, processing invoices, and ensuring timely and accurate payment processing while maintaining proper documentation and compliance with company policies and procedures.
What You'll Do
Accounts Payable Assistance
Employment Type: Full Time
Location: Miami - HQ
Compensation: $45,000 - $65,000 / year
Description
We are seeking a detail-oriented Accounts Payable Specialist to join our accounting team. This role will be responsible for managing vendor relationships, processing invoices, and ensuring timely and accurate payment processing while maintaining proper documentation and compliance with company policies and procedures.
What You'll Do
Accounts Payable Assistance
- Process 3-way P.O. matching invoices, verify and reconcile invoices with purchase orders and receiving documentation.
- Ensures accurate processing of non-purchase order transactions with precise general ledger coding and departmental allocations.
- Execute domestic and international payment processing.
- Perform comprehensive vendor statement reconciliations and aging analysis
- Review all invoices for appropriate documentation and approval prior to payment
- Monitor and resolve discrepancies with vendors and internal teams.
- Complete monthly credit card and bank account reconciliations.
- Administer corporate expense management systems and card program reconciliations
- Audit and process credit card bills
- Respond to all vendor inquiries
- Maintain files and documentation thoroughly and accurately, in accordance with company policy and accepted accounting practices
- Communicate effectively and professionally with vendors and internal customers
- Audit expense reports for employee reimbursements
- Ensure proper documentation of financial transactions in compliance with industry regulations.
- Maintain organized records of invoices, payments, and supporting documents.
- Collaborate with operations and production teams to ensure financial accuracy.
- Associate’s degree in accounting or related field preferred
- 2 years of experience in AP, preferably in customs brokerage, logistics, or import industries
- Proficiency in accounting software (e.g., D365, Business Central or similar systems)
- Excellent communication and organizational skills
- Proficiency in Microsoft Excel and financial reporting tools
- Demonstrated expertise in automated payment processing systems
- Exceptional attention to detail and accuracy
- Outstanding written and verbal communication skills
- Strong attention to detail, problem-solving skills, and ability to work under tight deadlines
- An inviting, energetic environment that embodies our female-founded, entrepreneurial mentality
- Seasoned industry leadership committed to your professional development in the fashion retail industry
- Competitive pay, health & retirement benefits, and a generous employee discount
Salary : $45,000 - $65,000
