What are the responsibilities and job description for the Office Administrator position at Eckert Seamans Cherin & Mellott LLC?
Eckert Seamans is a full-service national law firm with a strong reputation and history of success that spans more than 65 years. With approximately 300 lawyers across a network of 15 offices, we provide clients with proactive, solution-oriented business and litigation counsel. We are seeking an Office Administrator for our Richmond, VA office.
Primary Responsibilities:
- Mail processing and distribution
- Document processing – copy scan, print, bind, or fax
- Manage office supply inventory
- Shipping/courier services management
- Conference room set-up and concierge service
- Reception phone assistance
- Maintain office décor and greet guests
- Serve as on-site office contact for external vendors including building management
- Filing/Records storage assistance
- Collaborate with records department regarding management of office files; request labels, retrieve, deliver and move files/boxes, process files/boxes for storage and destruction
- Collaborate with IT department for on-site server and technical needs
- Assist in the coordination and logistics of marketing engagement and business development events
- Responsible for office moves and logistics for new or departed employees
- Coordinate internal office meetings and events
- Maintain and reconcile office credit card and submit office related invoices
- Perform other related duties as assigned
Skills/Abilities
- Excellent communication skills
- Excellent interpersonal and customer service skills
- Excellent organizational skills and attention to detail
- Ability to prioritize tasks
- Ability to function in a high-paced environment
- Ability to work independently and collaboratively
- Proficient with Microsoft Office365
- iManage experience a plus
Education and Experience:
- Minimum two years’ experience working in an office environment performing office services tasks
- High School degree or equivalent required
- Law firm experience preferred.
Physical Requirements:
- Prolonged periods of standing and performing repetitive tasks.
- Must be able to lift 25 pounds, stand, ambulate, carry , push, pull, reach, stoop, bend, twist, crouch, grasp, kneel and climb.
- Use of carts, dollies, and other equipment may be required.
Travel expectation:
- Less than 10%, all local.
Benefits:
- Generous PTO and holiday schedule
- Medical/Vision/Dental insurance
- Commuter Benefits
- Paid parental leave
- 401k plan
Eckert Seamans is committed to providing equal employment opportunity to all employees and applicants without regard to race, color, religion, creed, sex, national origin, age, citizenship, marital status, sexual orientation, gender, gender identity or expression, disability or any protected military or veteran status.
