What are the responsibilities and job description for the Administrative Assistant position at Eclaro?
Administrative Assistant
Job Number: 25-03845
Job Number: 25-03845
Find your next opportunity in the Financial Services Industry. ECLARO is looking for an Administrative Assistant for our client in New York, NY.
ECLARO's client is one of the largest mutual life insurance companies and provides long-term care insurance, mutual funds and retirement-plan services across the US. If you’re up to the challenge, then take a chance at this rewarding opportunity!
Position Overview:
- This Executive Assistant position in the Risk Management Department will provide comprehensive administrative support to three Executive Officers across Enterprise Risk Management and Technology Risk.
- Effectively work with Senior Executives, their Executive Assistants, team members within and outside the department, employees throughout Client, as well as with external business partners and contacts.
- Requires excellent organizational and communication skills, strong attention to detail, the ability to multitask and meet demanding deadlines, being flexible as priorities change, and having discretion in handling confidential information.
- The person in this position will work in a fast-paced environment supporting multiple team members and handling various requests simultaneously.
- The ideal consultant is proactive, engaging, organized, and a team player.
Responsibilities:
- Manage calendar and daily priorities for executives, including heavy calendar/meetings coordination.
- Handle all aspects of administrative support in a timely and professional manner.
- Handle travel arrangements and travel expense reports.
- Answer, direct, and screen telephone inquiries and meeting requests.
- Plan and coordinate meetings, conferences, and conference calls (both on-site and off-site), with high attention to detail and follow-up.
- Coordinate all meeting materials for executives.
- Liaise within the department, across the organization and with external partners, including other Executive Assistants.
- Maintain supplies and handle other administrative duties as assigned.
- Greet executives' guests and escort them to and from meetings.
- Review and/or revise memos, letters, presentations and reports on behalf of executives.
- Provide back-up administrative support for other Executive Assistants within Risk Management to ensure coverage during business hours.
Required Qualifications:
- 5 years administrative experience supporting a senior level executive in a corporate environment.
- Detail oriented with strong follow-up and organizational skills.
- Motivated, self-starter who can anticipate and proactively address issues.
- Ability to multi-task and set priorities; flexibility in a fast-paced corporate environment.
- High level of professionalism with strong interpersonal skills.
- Demonstrates initiative, exercises good judgment, and makes appropriate decisions.
- Excellent written and verbal communication skills.
- Team player and department ambassador.
- Demonstrates solid problem-solving skills.
- Polished and professional always.
- Ability to maintain confidentiality and accuracy of data.
- Proficiency with Microsoft Word, PowerPoint, and Outlook.
If hired, you will enjoy the following ECLARO Benefits:
- 401k Retirement Savings Plan administered by Merrill Lynch
- Commuter Check Pretax Commuter Benefits
- Eligibility to purchase Medical, Dental & Vision Insurance through ECLARO
If interested, you may contact:
Carlo Flores
Carlo.Flores@eclaro.com
6466952934
Carlo Flores | LinkedIn
Equal Opportunity Employer: ECLARO values diversity and does not discriminate based on Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status.
