What are the responsibilities and job description for the Administrative Assistant position at ECLARO?
Administrative AssistantJob Number : 25-03854Be part of a company that delivers life-changing healthcare solutions. ECLARO is looking for an Administrative Assistant for our client in Summit, NJ.ECLARO’s client is a leader in the Biopharmaceutical Industry, providing quality, innovative, and affordable medicines that make a difference in the lives of patients all over the world. If you’re up to the challenge, then take a chance at this rewarding opportunity!Position Overview : Led by Business Lead. Support organization lead and provide administrative support for the Client Team. Will perform highly diverse administrative and project focused duties, which by nature of the position may involve high level contacts and exposure to confidential material necessitating the use of tact, diplomacy, discretion, and judgment. The consultant must have proven skills in prioritizing and multi-tasking, as well as the ability to remain poised and focused in a fast-paced working environment.Responsibilities : Coordinate logistics for monthly, quarterly Workshops / Meetings. Manages catering requests, reserve conference rooms via Outlook, enter visitor registrations, check internal / external availability for meetings when needed. Adhere to T&E policies, including booking travel (domestic & international) and reconciliation of business expenses, submit Expense Report via Concur. Work closely with Client EHS Conference Teams, IT, Sodexo Catering, and External Event Coordinators. As needed, creates contract / PO requisitions and manages the lifecycle of the Contract & purchase / service orders leveraging Client ERP Systems (Icertis, Ariba, & SAP). Oversee and manage Dept.'s multiple mail groups and communicate changes accordingly. Assist with ordering office supplies, ensure office supply drawer is organized and stocked. Calendar management, ensuring timely scheduling of meetings, prioritizing them effectively, and making sure they occur within appropriate timelines. Provide back up support to Exec Admin as needed to support VP during planned, as well as unplanned (e.g. emergencies, etc.) absences. Advanced experience with MS Teams, SharePoint, and other Client systems (Concur, Workday, Client, Ariba, SAP) including MS Office. Performs additional general office duties as assigned. Prioritize activities and takes prompt action based on an understanding of departmental objectives and business needs.Qualifications : Demonstrate strong interpersonal skills and diplomacy in all levels of management. High School Degree, required, Some College, preferred or equivalent experience. 8 years administrative or comparable experience; prior Client and Project Coordinator experience, preferred. Must have excellent organizational skills, thorough knowledge of computer programs (MS Office Word, PowerPoint, Excel and Client standard applications). SharePoint experience and knowledge. Knowledge of Client Systems and Processes, including Concur, Icertis, SAP, Ariba. Successful consultant must be able to learn new tools and systems in an ever-evolving environment.If hired, you will enjoy the following ECLARO Benefits : 401k Retirement Savings Plan administered by Merrill Lynch Commuter Check Pretax Commuter Benefits Eligibility to purchase Medical, Dental & Vision Insurance through ECLAROIf interested, you may contact : Sofia Dela TorreSofia.DelaTorre@eclaro.com(332) 206-0779LinkedIn | Sofia Dela Torre Equal Opportunity Employer : ECLARO values diversity and does not discriminate based on Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status.
