Exhibits Division Project Manager

Eclipse Creative is looking to hire a Project Manager for our Exhibits Division! Eclipse is a creative services company with a wide range of services all with the goal of igniting our client's brands. This position would focus on managing projects for tradeshows and events.

Position Summary:   

• Do you thrive on bringing order to chaos? 
• Have you been told your attention to detail and organizational skills are superior? 
• Can you juggle multiple projects at different stages of the project cycle? 
• Do you have the ability to build an organizational system that ensures that you notice (and follow up on) the absence of something (e.g., vendor quote, graphic proof, shipping notification, etc.)? 
• Are you able to highly perform in a fast-paced, deadline-driven environment with interruptions? 

You may be who we’re looking for!  This full-time position is responsible for the planning and oversight of Eclipse Exhibits’ projects to ensure they are completed in a timely fashion, within budget, and to customer satisfaction.  The Project Manager will play a pivotal role in ensuring the successful planning, coordination, and execution of trade show exhibits for our clients.  The Project Manager will collaborate with and direct cross-functional teams and external vendors to deliver high quality exhibits that meet and exceed client expectations.   

Essential Responsibilities/Outputs: 

• Project Planning and Strategy: Collaborate with team to understand client goals, requirements, and expectations.  Develop project timelines and budgets. Create and maintain project documentation, including scope of work, project schedules, and costs of goods. 
• Resource Management: Identify and allocate resources, including personnel, materials, and vendors needed to fulfill project expectations. Manage project teams and deliverables. Oversee the procurement and logistics of exhibit materials and components.  
• Communication and Collaboration: Collaborate with the Eclipse Exhibits team to deliver projects on time and within budget.  Act as the primary point of contact for clients, internal teams, and external vendors in relation to the project.   
• Timeline: Monitor project progress and proactively address potential delays.  Maintain a strong focus on meeting project deadlines and milestones. 
• Budget Management: Track project expenses and ensure projects stay within budget. Provide invoicing and financial documentation to the accounting department and management team.  Analyze job costs and execute invoice reconciliation as needed. 
• Post-Show Evaluation: Prepare project reports and information needed to close out projects.