What are the responsibilities and job description for the Bookkeeper / Administrative Assistant position at ECLIPSE SCREENING TECHNOLOGIES LLC?
Overview:
Eclipse Screening Technology is a growing company specializing in cutting-edge hyperspectral imaging solutions. We serve Public Safety and Prisons and Jails throughout the US. We pride ourselves on our commitment to innovation, quality, and customer satisfaction. As we continue to expand, we’re seeking a skilled Bookkeeper / Administrative Assistant to join our dedicated team on-site in Pittsburgh, PA.
In this hybrid role, you will be responsible for managing financial transactions, assisting with payroll, handling general administrative tasks, and supporting logistics and travel arrangements for trade shows and conferences. This is a part-time role with the potential to transition into a full-time position as the company continues to grow.
Essential Duties and Responsibilities
Bookkeeping & Accounting
Essential Duties and Responsibilities
Bookkeeping & Accounting
- Work directly with the company CFO
- Maintain and update financial records in QuickBooks Online ensuring accurate and timely financial inputs
- Handle Accounts Payable (AP) and Accounts Receivable (AR) processes include invoices and deposits.
- Prepare weekly, monthly, and quarterly financial reports as needed
- Assist with bank reconciliations and expense statement reconciliations
Payroll Administration
- Process payroll accurately through ADP
- Update and maintain employee payroll records
Administrative Support
- Oversee general office operations, including filing and record-keeping
- Use Microsoft Excel and Word to create and maintain various documents and spreadsheets
- Organize and schedule freight for shipments
- Coordinate travel arrangements for trade shows, conferences, and other business events
- Manage office supply inventory and liaise with vendors
- Inventory management
Cross-Functional Coordination
- Collaborate with internal teams to ensure smooth financial and administrative processes
- Support the management team with ad hoc tasks and projects as required
Why Join Eclipse Screening Technology?
- Opportunity for Growth: This role has the potential to become a full-time position.
- Professional Development: Work closely with our CFO and experienced accounting professionals in a dynamic industry.
- Supportive Team Environment: We value collaboration, innovation, and dedication and have fun doing it!
- Competitive Pay: $23–$26 per hour based on experience
Education and Work Requirements
· Associate’s or Bachelor’s degree in Accounting, Finance, Business Administration, OR proven work experience demonstrating strong knowledge and application of accounting principles
· Associate’s or Bachelor’s degree in Accounting, Finance, Business Administration, OR proven work experience demonstrating strong knowledge and application of accounting principles
· Minimum of 5 years of relevant bookkeeping or accounting experience
· Demonstrated accounts payable and accounts receivable skills (tracking, processing, reconciliation)
· Strong knowledge and experience with QuickBooks Online (or a similar cloud-based accounting platform)
· Strong knowledge and experience with ADP Payroll (or comparable payroll systems)
· Proficient in Microsoft Excel (for generating reports, tracking financial data, etc.) and Microsoft Word (for administrative documentation)
· Prior experience scheduling freight, handling logistics, and coordinating travel arrangements (especially for trade shows or conferences) is highly desirable
Additional Qualifications
Additional Qualifications
- Ability to work independently
- A solid understanding of accounting principles (e.g., GAAP basics, reconciliations, etc.)
- Strong attention to detail and accuracy in financial record-keeping
- Excellent organizational and time-management skills
- Effective communication skills, both written and verbal, are a must.
Physical Requirements
· Ability to safely and successfully perform the essential job functions consistent with the ADA and other federal, state, and local standards, including meeting qualitative and/or quantitative productivity standards.
· Ability to safely and successfully perform the essential job functions consistent with the ADA and other federal, state, and local standards, including meeting qualitative and/or quantitative productivity standards.
· Ability to maintain regular, punctual attendance consistent with the ADA and other federal, state, and local standards.
· Must be able to lift and carry up to 50 lbs.
· Must be able to sustain prolonged periods of standing or walking.
· Must have good manual dexterity, including the ability to use fingers, hands, and arms with precision and coordination.
· Position involves bending, stooping, reaching, or climbing. Must have the ability to maneuver in different physical positions.
Must be able to talk, listen, and speak clearly on the telephone.
Salary : $22 - $27
