What are the responsibilities and job description for the Office Manager position at Ecology Action?
Join Our Team as the Office Manager!
Are you an organized and versatile professional with a passion for operational excellence? We're on the lookout for a highly skilled Office Manager to join our team and help us ensure smooth office operations and support our dynamic teams. If you're ready to dive into a role where you can truly make a difference, read on!
About Ecology Action
At Ecology Action, we are passionately driven to empower individuals, businesses, and communities to take actions today that achieve environmental and economic sustainability. Our mission is to help people, businesses, and communities act now for a better tomorrow. We believe that simple changes in behavior can drive large-scale transformations that benefit both people and the planet. This translates into reduced carbon emissions, stronger businesses, healthier communities, and a sustainable future for all.
About the Role
We are looking for a highly skilled Office Manager who can handle a variety of tasks and pivot between different areas of focus based on organizational needs. You'll be a key player across our many teams, ensuring smooth office operations, managing facilities, supporting procurement processes, and fostering a positive work environment.
What You'll Be Doing
- Office Operations: Manage card key access, monitor security, support virtual receptionist and voicemail systems, develop office policies, maintain subscriptions and resources, handle shipping and receiving, and arrange logistical support for meetings and events.
- Facilities Management: Serve as the point of contact for maintenance, health and safety, troubleshoot furniture and fixtures, support satellite offices, maintain a safe working environment, act as supervisor to Facilities Assistant, and manage office vendors.
- Administrative Support: Support the executive team and program staff as needed with administrative tasks. Process checks and perform other accounting-related duties. Assist with travel arrangements. Coordinate company-wide purchasing, assure compliance with purchasing guidelines, and maintain records.
What We're Looking For
- Minimum of 3 years' experience in a similar role or equivalent combination of education and experience.
- Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint) and project management tools.
- Strong verbal and written communication skills.
- Experience supervising/managing staff
- Ability to work independently and handle multiple demands in a rapidly changing environment.
- Collaborative, detail-oriented, and committed to excellence.
Preferred Qualifications
- Familiarity with non-profit and for-profit businesses.
- Experience with administrative functions, accounting, IT, and compliance.
- Commitment to environmental protection.
Work Environment
- Regularly required to sit, stand, talk, hear, and use a computer.
- Occasionally lift/move up to 50 pounds and perform physical maintenance tasks.
- Exposure to fumes, airborne particles, loud noise levels, and unpleasant odors.
Are You Ready?
Don't meet every single requirement? If you're excited about this role but your experience doesn't align perfectly with every qualification, we encourage you to apply anyway. You may be just the right candidate for this or other roles.
Join us at Ecology Action and contribute to a sustainable future! 🌿
Salary : $63,112 - $76,500
