Project Coordinator (Temporary)

Econolite® is an innovator of Intelligent Transportation System (ITS) solutions, products, and services. Our technology is helping save lives and making the Smart City a reality. If you want to be at the forefront of this intelligent technology revolution, we want to talk to you about being part of our team. Econolite is committed to employing the best talent that will make significant contributions to building a safer, connected world. 

Econolite’s ITS solutions ease traffic congestion, provide safer mobility, and improve quality of life. As the one-stop-shop leader for traffic management systems, sensor products, and services, Econolite is committed to the advancement of connected and autonomous vehicles, smart cities, and cybersecurity.

The Project Coordinator is an integral member of the Systems team responsible for the administrative support associated with Econolite’s statewide ITS maintenance contract for the Iowa Department of Transportation. This is a temporary position and the duration is approximately three (3) months. 

DUTIES

• Provide administrative support to the Operations Manager and the three Iowa office locations. Work closely with the Senior Project Coordinator to execute administrative tasks. 
• Manage project inventory; includes tracking of equipment information including item names, descriptions, manufacturer names, model names / numbers, part numbers, serial numbers, etc. as well as detailed location information and transfer dates
• Coordinate with field technical staff regarding material used on work orders and associated billing. 
• Assist with and create estimates for work order quotes. Submit work orders for billing on a weekly basis 
• Maintain records of material procurement, use on projects / work orders, and remaining quantities. 
• Track equipment orders; including initial order, delivery to ESI office or customer site, and installation for project or work order. Obtain vendor quotes for material and equipment.
• Ensure proper coding of material and subcontractor invoices to project / work order charge codes
• Ensure proper coding of timesheets to project / work order charge codes for field technician staff
• Coordinate with corporate accounting department for billing, revenue recognition, etc. Maintain records of completed billing and unbilled. Forecast planned monthly billing
• Coordinate with customers regarding any outstanding Accounts Receivable
• Must be able to interpret contract verbiage regarding billing rates, etc. 
• Performs other duties as required and assigned

QUALIFICATIONS

• Bachelor’s degree in Finance, Accounting or Business; or equivalent combination of education and experience
• Proficiency in Microsoft Excel and Word
• Experience with invoicing of Time & Material projects is preferred.
• Experience with inventory management is preferred.
• Previous administrative experience is preferred.
• Strong organizational and project management skills
• Effective oral, written communication and interpersonal skills
• Collaborative, team player, able to wear many hats and juggle different priorities.
• High customer service orientation

PHYSICAL REQUIREMENTS

• Prolonged periods of sitting, typically 6-8 hours per day, while working at a desk or computer.
• Frequent use of hands for typing, writing, and handling office tools or equipment.
• Occasionally lifting or moving office supplies or equipment, typically weighing up to 20 pounds.

BUSINESS TRAVEL

•  Moderate business travel is required on an average of 25% when and as needed. 

PRE-EMPLOYMENT

 All candidates who accept employment will be subject to a background investigation and drug screening. For applicable roles, candidates who accept employment will also be subject to a Motor Vehicle/Driving Record screening.

BENEFITS

This role is eligible for benefits: weekly pay, weekly PTO accrual, paid holidays. Various medical plans, dental, vision, flexible spending accounts, direct deposit. Basic life, LTD, 401k discretionary match. Other voluntary benefits include: Identity theft protection. 

 DISCLAIMER

The above statements are intended to indicate the general nature and level of work performed by employees within this classification. They are not designed to contain or be interpreted as an exhaustive list of all duties, responsibilities, skills, and qualifications required of employees assigned to this job.

We conform to all the laws, statutes, and regulations concerning equal employment opportunities and affirmative action. We strongly encourage women, minorities, individuals with disabilities and veterans to apply to all of our job openings. We are an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, gender, sexual orientation, gender identity, marital status, lactation, ancestry/national origin, citizenship, age, disability, arrest and court records, military & veteran’s status, Genetic Information & Testing, Family & Medical Leave, or any other classification protected by state or federal law.

We prohibit Retaliation against individuals who bring forth any complaint, orally or in writing, to the employer or the government, or against any individuals who assist or participate in the investigation of any complaint or otherwise oppose discrimination.

An Equal Opportunity Employer - Non-Smoking Facility