Administrative Coordinator - AP & Vendor Management

Overview

The Shield Co. Management / EcoShield Pest Solutions is one of the fastest-growing pest control companies in the country! Our mission is to create the world’s happiest family, and our purpose is to spread happiness. We do this by delivering exceptional experiences to our customers, employees, partners, and communities—treating everyone like family. 

We are seeking a proactive, detail-oriented, and self-motivated Administrative Coordinator with expertise in Accounts Payable (AP) and Vendor Management. The ideal candidate should possess strong Excel skills, the ability to abstract data from various document types, and have experience in environments that require heavy data entry. The role requires an independent self-starter who can think outside the box, manage multiple tasks, and thrive in a fast-paced and ever-changing work environment. Candidates with a background in hotel, apartment, or travel agent roles, as well as seasonal housing experience, are encouraged to apply. 

Responsibilities: 

• Process and manage accounts payable transactions, ensuring accuracy and compliance with company policies. This includes reviewing invoices, verifying payment details, and ensuring timely processing of payments to vendors. 

• Coordinate with vendors to ensure accurate and efficient communication regarding billing, payments, and any discrepancies. Maintain positive relationships with vendors and track performance to ensure quality service delivery. 

• Extract, organize, and analyze data from multiple document types (e.g., invoices, contracts, service agreements) for reporting and decision-making purposes. Leverage Excel to track, analyze, and report key data points, trends, and financial information. 

• Handle various forms of documentation, ensuring that data is accurately entered into systems, categorized, and stored for easy retrieval. Ensure consistency and organization of both physical and electronic files. 

• Effectively use internal software platforms for document management, data entry, vendor tracking, and reporting. Comfortable with heavy Excel usage, including advanced formulas, pivot tables, and data analysis functions. 

• Maintain clear and professional communication with vendors, internal teams, and other stakeholders. Provide updates on payment statuses, vendor issues, or discrepancies, and assist with problem resolution when necessary. 

Qualifications: 

• 2 years of experience in Accounts Payable, Vendor Management, or a similar administrative role. 

• Strong data entry experience with the ability to abstract and organize data from various document sources. 

• Advanced proficiency in Excel, including the ability to work with large datasets, complex formulas, pivot tables, and data visualization tools. 

• Detail-oriented, ensuring accuracy in all aspects of data entry, reporting, and vendor communications. 

• Strong problem-solving skills, with the ability to think creatively and critically. 

Pay and Benefits 

EcoShield is proud to offer competitive pay and full benefits! 

• Compensation range depending on experience: $25-30/hr. 

• Paid sick and vacation time along with 10 company-paid holidays 

• Comprehensive medical, dental, and vision insurance options, including a Health Savings Account (HSA). 

• Short-term and long-term disability coverage, plus voluntary life insurance. 

• 401(k) with a competitive match: 100% of the first 3% contributed and 50% of the next 2%. 

• Access to the Employee Assistance Program (EAP)  

• Discounted pest control services for employees and their friends/family. 

 Physical Demands and Working Requirements  

The physical demands and working conditions outlined here are typical requirements for an employee to effectively carry out the essential duties of this job. 

Reasonable accommodations may be provided to assist individuals with disabilities in performing these essential functions. 

• Requires prolonged periods of sitting at a desk or workstation    

• Frequent use of hands and fingers for typing and using a computer mouse    

• Occasionally lift and carry office materials or supplies up to 25 pounds    

• Requires clear vision for reading documents, computer screens, and other office materials    

• Work is inside a climate-controlled office with quiet to moderate noise level 

The above statements are meant to outline the general nature and scope of work performed by employees in this role. They should not be interpreted as an exhaustive list of all responsibilities, duties, and skills required for this position. 

EEO Statement: The Shield Co. Management, LLC is an equal opportunity employer, committed to diversity and inclusion. We make employment decisions based on merit and business needs, without discrimination based on race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status. 

Americans with Disabilities Act (ADA): The Shield Co. Management, LLC is committed to providing reasonable accommodations to qualified individuals with disabilities during both the hiring process and throughout employment, in accordance with applicable laws. 

Salary : $25 - $30