What are the responsibilities and job description for the Scheduling Administrator position at ECS Group of Companies?
The primary responsibility for this position is to set up the daily schedule for technicians to cover multiple projects throughout the Savannah region. Scheduling operations requires communicating with project contacts, contractor, and technicians throughout the day to take scheduling requests, assign the appropriate personnel to the scheduled task, monitor the progress of the scheduling request, and follow up to ensure that the technician arrived and completed the scheduled task as requested. The Scheduler will need to monitor and adjust schedules to accommodate changes or conflicts; prepare and distribute a daily schedule as required; utilize scheduling software and tools to optimize efficiency; and handle urgent scheduling requests and emergencies promptly and professionally.
Additional responsibilities include document processing and transmission in a timely manner. Responsibilities include word processing, data entry, registering projects and proposals, creating folders, filing, assembling and binding reports, formatting and scanning documents, transmitting documents, assisting with answering phones and office mail delivery, and providing backup to other administrative personnel.
Requires proficiency in MS Office (Word, Excel, Outlook); exceptional organizational and time-management skills; strong communication and interpersonal skills; ability to work independently and as part of a team; attention to detail and problem-solving skills; and flexibility to adapt to changing priorities and schedules.
High school diploma or GED
1 years of administrative experience
ECS Group of Companies (ECS) was founded in 1988 with the goal to raise the standards of professional engineering consulting. Today, we are a leader in geotechnical, construction materials, environmental and facilities consulting services. We are employee-owned with more than 2,800 employees in 100 offices and testing facilities coast to coast. ECS is currently ranked #64 in Engineering News-Record’s Top 500 Design Firms (April 2024), #144 in Engineering News-Record’s Top 200 Environmental Firms (October 2024) and #28 in Zweig Group’s Hot Firm List (June 2024). For additional information about ECS click here.
We love our employees and we show this through providing some great benefits, including paid time off, health and other insurance plans, retirement and college savings plans, and more. Click here to learn more about the great benefits at ECS.
ECS is an Equal Opportunity Employer. This means that all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other characteristic protected by law.
The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information.
