What are the responsibilities and job description for the Operations Specialist position at ECS4KIDS?
JOIN THE ECS TEAM
At ECS, we help underserved children in Northeast and Central Florida build a solid foundation for educational success. Give a child a better start, and you dramatically increase the child’s odds of being a better person – of having a better life. Partner with us to we create opportunity so that the children we serve can achieve their full potential.
ECS has career opportunities available in several counties throughout Northeast and Central Florida. Thank you for your interest in a career with Episcopal Children’s Services.
ECS offers a competitive benefit package which includes:
- Medical, dental and vision insurance
- 403(b) plan with 5% employer match
- Employee Assistance Program (EAP)
- Long-term & short-term disability insurance
- Employer-paid life insurance
- Paid holidays
- Generous paid time off
- College tuition assistance
- Career development
GENERAL DESCRIPTION:
The Operations Specialist is responsible for assisting the Senior Director of Educational Operations in ensuring compliance with all aspects involved in education and center operations as required by the Head Start Program Performance Standards, Department of Children & Families, and APPLE.
MAJOR RESPONSIBILITIES:
- Assist in creating and completing child outcome reports from VPK, STAR Literacy, TSG and other identified required reports from the Head Start Performance Standards.
- Assist in examining, developing, implementing, documenting, and communicating the goals and priorities of education and operations.
- Monitor corrective action plans for Child Care Partners.
- Track program supplies; place orders for supplies and keep an updated inventory.
- Provide support to the DEOs as instructed by the Senior Director of Educational Operations.
- Track quality assurance monitoring reports for non-compliances and trends, communicate with the DEOs and Senior Director of Educational Operations.
- Track and monitor contracts and interagency agreements; renew as needed.
- Provide additional support to Directors of Educational Operations team as needed.
- Provide center support as identified by Director of Educational Operations.
- Enter children into the HATCH system annually, and as needed.
- Participate in the development and implementation of HS program goals.
- Participate in team meetings, create agendas, take minutes and upload documents to share point.
- Assist is planning special projects as needed.
- Assist in interviews as needed for vacant positions.
- Monitor Child Plus to ensure accuracy of Program Information Report.
- Attend community meetings to build relationships within the community.
(These essential job functions are not to be construed as a complete statement of duties performed. Employees will be required to perform other related marginal duties as required.)
ORGANIZATIONAL RELATIONSHIP:
This position reports to the Senior Director of Center Operations.
Requirements:EDUCATION AND EXPERIENCE:
- Associate degree with related work experience; Bachelor’s preferred
SKILLS, KNOWLEDGE AND ABILITIES:
- Ability to work with other employees and the public in a tactful and diplomatic manner
- Ability to work independently with little direct supervision
- Ability to exercise good judgment and emotional maturity in crisis and in normal situations
- Flexibility in approach and willingness to adapt when necessary
- Knowledge of Microsoft Office products at an intermediate level
- Ability to communicate effectively both orally and in writing
- Ability to maintain confidential information
- Ability to plan and organize work as well as maintain records and prepare reports
- Ability to multi-task, prioritize and work in fast-paced environment
- Ability to work with diverse colleagues with varied personalities and work styles
CERTIFICATIONS:
- Valid driver’s license and proof of automobile coverage
- Satisfactory Driving Record (as outlined in Vehicle Driving Policy)
- Director’s Credential preferred (willing to obtain within 1-year of hire)
- Complete 15 hours of in-service/professional development training hours each fiscal year (July-June)
ENVIRONMENTAL CONDITIONS:
- Works in an office setting
- Local travel to multiple sites in various counties
- Assist in classroom settings if needed
- Minimal night, weekend or out-of-town work possible
ESSENTIAL PHYSICAL SKILLS:
- Acceptable eyesight and hearing (with or without correction)
- Ability to communicate both orally and in writing
- Ability to lift up to 20 lbs.
(Reasonable accommodations will be made for otherwise qualified individuals with a disability)
