Job Title: Purchasing Clerk

Wage/Hour Status: Non/Exempt

Reports to: Purchasing Supervisor

Pay Grade: Clerical 6

Dept. /School: Purchasing (971)

Days: 227

Primary Purpose: To aid in the procuring function of the day-to-day operation of the Purchasing Department.

Qualifications:

Education/Certification:

• High School Diploma/GED.
• Associates Degree preferred.
• TASBO certification preferred.

Special Knowledge Skills:

• Customer service.
• Positive, effective, and efficient work ethic.
• Must be able to use computers, scanners, software, and phone systems.

Experience:

• 2 years purchasing experience preferred.

Major Responsibilities and Duties:

• Communicate with co-workers, other district employees, and vendors, in a professional manner.
• Distribute purchase orders (by mail, e-mail, or accounting for processing).
• Performs a wide variety of clerical duties in support of the purchasing function; responds to questions regarding purchasing policies and procedures.
• Review of requisitions for compliance for purchasing and accounting procedures.
• Maintain punch out vendor processing.
• Assist in P-Card distribution and scheduling of Sam’s Club card
• Process change orders for purchase orders.
• Assist in vendor management including new vendor set up and employee vendor profile for travel.
• Obtain quotes.
• Ordering supplies.
• Trains new users in the District purchase order software system; answers user software system questions related to the purchase order or vendor areas.
• Assist other Purchasing Department personnel, when needed.
• Perform other duties as assigned by the Director of Purchasing / Purchasing Supervisor.

Supervisory Responsibilities: None

Working Conditions: Inside work conditions. Work day is 8:00 to 5:00.

Mental Demands/Physical Demands/Environmental Factors:

• Maintain emotional control under stress.
• Occasional prolonged or irregular hours.

The foregoing statements describe the general purpose and responsibilities assigned to this job and are not an exhaustive list of all responsibilities and duties that may be assigned or skills that may be required. I have read, understand and attest to the above description of my daily activities.

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