Job Title: Clerk-Diagnostician

Wage/Hour Status: Non-Exempt

Reports to: All Grade Levels - Clerk Diagnosticians/Supervisors

Pay Grade: Clerical Pay 3

Dept. /School: Special Education

Days: 197

Supervises: Not applicable

Primary Purpose: To assist secondary diagnostician and to keep accurate records of students with special educations services, their needs and maintain confidentiality.

Qualifications:

Education/Certification:

• High School Diploma or GED

Special Knowledge Skills:

• Ability to undertake general administrative duties;
• Know various software packages, e.g., Microsoft Office, Excel, PowerPoint;
• The ability to develop additional instructional technology competence as required;
• Experience working in an administrative and/or secretarial capacity;
• Bilingual (Preferred, but not required).

Experience:

Major Responsibilities and Duties:

• Maintain all special education folders for the campus.
• Record messages from parents or legal guardians concerning student with special education services.
• Contact parents of students with special education services.
• Make ARD / meeting appointments.
• Prepare ARD requests, referrals, and paper work for campus diagnostician.
• Provide assistance to parents and students as needed.
• Undertake other clerical duties such as photocopying, filing, using the fax machine, data analysis sheets.
• Accept and be responsible for delivery of confidential information, files, etc. by staff, parents and students.
• Maintain current information on students with special education services.
• Maintain records for students’ individual educational plans based on individual strengths and weaknesses according to local guidelines and current state-federal regulations.
• Provide paperwork in instances of dismissal when service is no longer needed.
• Ensure all paperwork, test data both educational and diagnostic is available and prepared prior to educational planning and/or ARDs.
• Maintain confidential eligibility records accurately and within timelines.
• Maintain confidentiality of students’ testing, diagnosis status, ARD paperwork, personal problems, etc.;
• Ensure that the legal files contain required documentation for monitoring and any other court requested purposes.
• Disseminate information regarding current laws and court cases that change special education practices (to multidisciplinary team members as provided by the diagnostician)
• Stay current on all federal and state and local special education guidelines.
• Work with ECISD diagnostician in preparation for ARD meetings and other legal proceedings including advocacy groups and/or other legal representatives.
• Assist with maintaining records for purpose of Medicaid reimbursement.
• Assist with coordinating services with outside agencies.
• Maintain a positive working relationship with teaching staff, counselors and administrators.
• Perform other duties as assigned.
• Assume other duties and responsibilities as assigned by the Campus Diagnostician or Special Education Department Leads.

Supervisory Responsibilities: Not Applicable

Working Conditions:

Mental Demands/Physical Demands/Environmental Factors:

Maintain emotional control under stress. Some districtwide travel; occasional prolonged or irregular hours.

The foregoing statements describe the general purpose and responsibilities assigned to this job and are not an exhaustive list of all responsibilities and duties that may be assigned or skills that may be required. I have read, understand and attest to the above description and funding relating to my daily activities.

Signature Date