Part-Time Child Care Front Desk Assistant

Welcome to ECYC Child Development Center in Rahway! We are seeking a Part-Time Front Desk Assistant.

JOB TITLE: AdministrativeAssistant/ Receptionist

REPORTS TO: Finance Manager

QUALIFICATIONS:

Education and Experience:

• Minimum: High School Diploma
• Preferred: College Business Courses
• Minimum three years office/receptionist experience
• Experienced and proficient on the computer in MS Office, Word, Excel, Outlook and ability to learn new programs as needed.
• Strong organizational skills using proper follow-up and follow through techniques
• Must be able to use discretion and maintain confidentiality

Essential Functions

• Must be able to lift up to 30 lbs.
• Must be able to accompany children to various parts of the building and outdoor space in emergency situations.
• Must be able to read, write, and speak English clearly
• Must be able to communicate clearly with families and staff in English
• Ability to calculate figures and amounts including percentages
• Must be willing to complete tasks outside of job description requested by supervisor as deemed necessary for the smooth operation of the Center
• Must act in a professional and respectful manner at all times with families, visitors, program and administrative staff
• Must read memos, reports, Center policies, emergency procedures and other related materials.

Other Skills Requirements:

• High energy level
• Strong interpersonal abilities
• Resourceful and well organized
• Strong customer relations abilities
• Professional Appearance
• Ability to maintain confidentiality in all areas of the position
• Ability to interpret a variety of instructions furnished in written, oral, or spreadsheet form
• Ability to solve practical, routine problems and identify problems that need to be referred to the Executive Director

KEY RESPONSIBILITIES:

Reception Desk

• Ensure security of the main entrance and monitoring of all other entries via installed camera monitors.
• Greet all parents and visitors in a professional, friendly, and hospitable manner.
• Answer, direct, and screen telephone calls and other inquiries in a courteous and professional manner directing inquiries to the appropriate person on staff.
• Receive and direct deliveries to appropriate staff.
• Distribute job applications to interested individuals.
• Greet, and make welcome visitors and locate appropriate staff to assist them.
• Ensure Tour Papers are filled out by perspective families.
• Monitor and maintain lobby and entry areas for updated materials and cleanliness.
• Maintain an adequate supply of all office supply materials such as tape, pens, ink cartridges, etc.
• Keep Finance/Enrollment Director informed of expenditures.
• Keep HR Project Administrator informed of staff call outs, and classroom maintenance needs reported to you.

Program Support

• Ensure prompt and efficient routing of verbal and written messages, mail, and other deliveries to all Team Coordinators.
• Assist with general office functions, filing and typing as necessary as well as typing reports, charts, letters etc. for classroom staff as needed.
• Establish, develop, maintain and update all filing systems for best efficiency.
• Maintain center’s information boards to ensure parents are fully informed.
• Record and maintain fire drill reports.
• Maintain central office files and ensure that all standard forms used by classroom and administrative staff are in sufficient supply and distributed when necessary.
• Assists with the inventory of office and consumable items ordering supplies as needed with approval of the Finance/Enrollment Director.
• Print pictures from digital classroom cameras for Center use.
• Complete special projects with computer programs as needed.
• Maintain an orderly copy room and supply closet keeping paper in good supply and all paper and supplies neatly arranged.
• Assist Staff with copying and laminating needs.
• Assist in closing the Center each night recording any late pick up children.
• Type new menus and distribute them to the lobby and each Team Coordinator.

Administrative Support

• Create and maintain Personnel file folders for potential new staff.
• Keep track of and report child count and ratios to administration.
• Maintain updated information in the child and staff medical files.
• Assist in the administration of the Back-Up Care Program by taking phone calls, and filing, recording, copying and disbursing any necessary forms and information to the appropriate classrooms or administration.
• Maintain and update parent and staff rosters in a timely manner distributing them to appropriate staff.
• Maintain updated Family e-mail addresses and mobile phone numbers for general distribution of Center information, memos and text messages.
• Maintain updated Family and Staff Emergency Sheets.
• Create new and maintain staff mailboxes.
• Disseminate information by e-mail to staff and families as requested by Administration.

GENERAL RESPONSIBILITIES:

• Attend and participate in all scheduled full staff meetings, ECYC special events and training as necessary and related to the position.
• Attend other workshops related to position as recommended by the supervisor.
• Ensure the safety and the welfare of all children. Assist in the care of ill children when needed.
• Act in accordance with ECYC philosophy in all interactions with children, parents, staff, visitors and Merck personnel.
• Complete any other Center related jobs directed by supervisor.

If this sounds like to right fit for you, please apply today to start the interview process. We look forward to hearing from you!

Job Type: Part-time

Pay: $14.00 - $16.00 per hour

Schedule:

• 4 hour shift
• Monday to Friday
• No weekends

Ability to commute/relocate:

• Rahway, NJ 07065: Reliably commute or planning to relocate before starting work (Required)

Education:

• High school or equivalent (Preferred)

Experience:

• Office: 3 years (Preferred)

Work Location: In person

Salary : $14 - $16