What are the responsibilities and job description for the Human Resources/Payroll Coordinator position at Ed Herrington Inc.?
Ed Herrington Inc is a family-owned and operated building supply company with locations in New York (Hillsdale, Hudson, Chatham, and Millerton), Lakeville, CT and Sheffield, MA. Our ability to provide exceptional service has made it possible for us to develop a company built on customer satisfaction. Our positioning statement, “We share your passion”, is the expression of our core values of helping our customers and employees succeed. Our customers place complete trust in our integrity and rely on us as a consistent source of high-quality products. We strive to “Make It Easy for Our Customers to Do Business with Herrington’s.”
Ed Herrington, Inc (Herrington's) is seeking a motivated and compassionate HR/Payroll Coordinator to join our HR team, reporting directly to the HR Manager. As the Human Resources/Payroll Coordinator this position will maintain the day-to-day HR and payroll operations. Process information related to payroll function to ensure all aspects of payroll run smoothly and efficiently, maintaining and following DOT regulations for CDL/non-CDL Drivers, active member of Safety Committee, and providing HR support to employees. This role requires a high level of accuracy, attention to detail, and ability to work under short turnaround times.
Schedule: Monday - Friday 7:30am - 4pm. Onsite at the Hillsdale, NY Location.
Benefits:
Medical/Dental/Vision/Life Insurance/Short- & Long-Term Disability/401(k) Profit Sharing/Employee Discount/Tuition Assistance/Paid Vacation, Sick and Holiday time
Essential Duties and Responsibilities include the following. Other duties may be assigned.
- Processes day-to-day transactions that involve onboarding new employees, maintains, and/or processes information in the payroll system; information may include employee’s hourly rates, salaries, commissions, bonuses or other compensation, time worked, paid leave and holidays, deductions and withholding, address changes, and other information.
- Ensures that all employee information is kept confidential and secured at all times.
- Process payroll using the HRIS Payroll system using intermediate Excel skills and with an understanding of payroll calculations
- Audit employee timecards on a weekly basis to ensure accuracy. Working with managers to resolve any concerns.
- Ensure proper processing of payroll deductions for taxes, benefits, wage garnishments, and other deductions. Resolves any tax issues that may arise.
- Generate required reports related to payroll. Completes ACA report on an annual basis.
- Stay up to date with changes in labor and income tax laws, attend relevant seminars.
- Provide information to managers on HR policies, processes and procedures and resolve employee requests directly
- Provides administrative support and key reporting to HR Manager and VP/CFO.
- Participating in special projects within HR, employe recognitions (length of service awards), creates and publicizes What’s New newsletter on a regular basis.
- Processes monthly bills from Ancillary and Voluntary Benefits.
- Respond to inquiries from employees, managers and vendors using good communication skills.
- Active participant in Safety Committee. Coordinate safety training education for CDL and non-CDL Drivers on a regular basis.
- Monitors and maintain DOT regulated documentation on CDL and Non-CDL Drivers. Maintaining Driver Policies to ensure accuracy. Oversees Samba Safety for updated driver records.
- Oversee forklift training for all locations, ensuring that all safety protocols are followed. Orders needed supplies for forklift trainers as needed.
- Coordinates seasonal Herrington’s apparel orders for employees
- Back-up assistance to the Executive Administrative Assistant to the CEO
- Other tasks as assigned.
Education and/or Experience:
Minimum of 1-2 years related experience in payroll and/or HR or related field; or equivalent combination of education and experience. Proficient in Microsoft Suite and other similar software. Preferred knowledge in labor laws, and an understanding of payroll processes and Social Security and tax calculations.
System knowledge helpful –HRIS payroll system
The characteristics described here are representatives of those an employee encounters while performing the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.
Language Skills
Clear communication skills. Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. Ability to write routine reports and correspondence. The ability to greet and communicate with customers in a manner that reflects customer service objectives of Ed Herrington, Inc.
Mathematical Skills
High degree of match aptitude includes the ability to calculate figures and amounts such as commissions, bonus and overtime.
Reasoning Ability
An ability to solve practical problems and deal with a variety of variables in situations where only limited standardization exists resulting in a reasonable and accurate conclusion that can be well communicated. The ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form. Strong consultation and collaboration skills are necessary.
Physical requirements
This position is a sedentary role with prolonged periods of sitting at a desk and working on a computer; however, while performing the duties of this job the employee will need to frequently communicate with others and must be able to exchange accurate information; consistently operate a computer and other office equipment. The employee will need to occasionally move about to meet with customers, access files, and use other office equipment. Must regularly lift and/or move up to 20 pounds; occasionally lift and/or move up to 50 pounds.
Working Environment
This role routinely uses standard office equipment such as computers, phones, photocopiers, and filing cabinets.
Other
- Detail oriented individual with excellent follow-through and communication skills.
- The strong ability to multi-task.
- Is resourceful and able to successfully navigate through complex situations.
- Ability to interact with all staff levels through to and including senior management.
