What are the responsibilities and job description for the Office Support Technician position at Eden Area Regional Occupational Program?
Purpose:
Perform advanced level administrative support for the Educational Services Administrators and certificated staff.
Duties and Responsibilities:
Manage Educational Services calendar and schedule meetings, appointments and travel arrangements as requested for department staff
Assist the educational services administration team in organizing and compiling the master schedule for off-site programs
Schedule meetings and workshops for the department and staff
Provide wide range of complex office administration and support to the Educational Services Administrators
Support partner engagement and outreach initiatives, fostering collaborative relationships within our network
Support assigned administrators in managing partnerships with external stakeholders, maintaining accurate data reporting, coordinating meetings, maintaining communication, and facilitating collaboration to assist in various initiatives.
Maintain accurate and up-to-date records of partnership agreements, contracts, and communications, while also preparing regular reports on partnership activities, including key metrics, progress updates, and future projections
Compile data from primary or secondary sources, maintain databases/data systems, develop reports, and support administrators in compiling and analyzing data related to various initiatives, projects, and programs
Enter data by inputting alphabetic and numeric information using an established procedure and through a detailed web based interface
Interpret data, analyze results using statistical techniques and provide ongoing reports
Under the supervision of the Assistant Principal, coordinate and execute Educational Services activities and other initiatives aimed at fostering collaboration and driving organizational goals
Prepare and maintain logs and records of student discipline activities
Prepare, process and maintain correspondence including parent notifications, student improvement contracts and suspension notices, site agreements, Co-op/Community Classroom Visitation/placement logs
Receive and direct incoming calls
Assist with preparation of board items
Knowledge:
Advanced Microsoft Word, Excel, PowerPoint and online navigation
General school office/ professional environment rules and principles
Correct English grammar, punctuation, spelling, and proofreading
Record keeping and complex filing systems
Abilities:
Perform in an independent, self-directed manner and present a professional, positive representation of the ROP
Work confidentially
Keeps appropriate records, makes reports as required according to timelines.
Education/Experience:
Equivalent of the completion of high school
Two years college desired
3 years administrative support experience
Previous experience working in a school setting
Additional Requirements:
Pass Basic Skills Test
Basic Driver License
Bilingual/Spanish Speaking preferred
Job Type: Full-time
Pay: $30.14 - $35.25 per hour
Expected hours: 37.5 per week
Benefits:
- Dental insurance
- Employee assistance program
- Life insurance
- Retirement plan
- Vision insurance
Schedule:
- 8 hour shift
- Day shift
- No weekends
Experience:
- Administrative/ Office: 3 years (Required)
Ability to Commute:
- Hayward, CA 94545 (Required)
Work Location: In person
Salary : $30 - $35