Project Controls Specialist III

Date Opened: 2/6/2025

Location: Baton Rouge, LA

Industry: Utilities

Department: Project Controls

Employment Type: FT Regular

Part-Time Available: No

Eligible for US Work Authorization Sponsorship: No

Candidate must reside within commuting distance to New Orleans for hybrid schedule prior to starting employment.

Job Summary:

The Project Controls Specialist performs all project controls functions including scheduling and cost control. The Sr. Project Controls Specialist will work with schedulers, cost analysts, project managers, and other key stakeholders to refine deliverables prior to stage gate reviews. This position will also be a key point of contact for upper management to discuss high-visibility projects and process development/improvement for the Project Controls team.

Job Duties and Responsibilities:

• Assist project manager to develop project scope of work.

• Study and understand all relevant project documents pertaining to the preparation of plans and

schedules.

• Work with all relevant project and discipline personnel to prepare plans and schedules.

• Convert scope of work document into logically linked resourced-loaded project schedule.

• Prepare realistic, achievable schedules as logical networks and where necessary integrate

engineering, procurement, and construction schedules.

• Monitor progress against project schedule and prepare progress reports.

• Gather accurate progress and expended cost information at relevant time intervals.

• Prepare, review, and ensure the timely issue of all relevant reports to stakeholders.

• Verbally and in writing advise project management and discipline personnel on impacts,

contingencies and generally guide the scopes towards the earliest possible finish.

• Analyze progress and effects on schedule and advise necessary corrective actions.

• Mentor other Project Controls Specialist on the team.

• Develop and/or modify Project Controls processes and working procedures based on feedback from project stakeholders and upper management.

• Serve as a key point of contact for upper management to discuss high-visibility projects and issues.

• Lead/Assist in the development of Cost and Schedule QRAs (Quantitative Risk Assessment).

• Participate in schedule and project risk analysis as required.

• May assist as a Stage Gate Process Gate Reviewer by performing rigorous evaluations of project

development and control deliverables, including business cases presented by project teams.

• Provide input into the budget forecasting process.

• Track actual costs and prepare cost forecasts.

• Manage cost discipline to ensure accurate and timely control and forecasting of man‐

hour budgets and ensure that the impact of all change requests is properly assessed and

included in the schedules.

Qualifications (Knowledge, Skills and Abilities):

Basic or Minimum Requirements

• High School Diploma or the equivalent;

• Requires five (5) years with less than (10) years of Project Controls related experience;

• Requires previous experience utilizing Primavera P6 to build schedules;

• Must be able to effectively communicate with project stakeholders and upper management;

• Requires a basic working knowledge of project management software, specifically Primavera P6 and Excel;

• Requires the ability to manage multiple projects and determine priorities;

• Must be a skilled writer;

• Must understand the basic principles of project management;

• Requires a general understanding of Cost Management, Estimating and Change Control;

• Candidate must reside within a reasonable commuting distance to work location. Candidates outside a reasonable commuting distance must provide a cover letter regarding intentions to relocate to be considered;

• Candidate must reside within commuting distance to New Orleans prior to starting employment;

• Must have a high degree of computer literacy.

Preferred Qualifications

• Bachelor’s degree preferred

• Previous experience in the Utility industry preferred

Working Conditions:

• Work is conducted in an office environment (Private or Semi-Private Office) and requires occasional travel to off-site work locations (work may be primarily completed remotely).

• Field duties require outdoor work in a plant or construction atmosphere

• Interaction with other team members, as well as supervisors and client personnel

• Working plant, construction, and/or shop areas around production machinery with extreme noise levels

• Must be able to wear safety equipment as required by the safety department for personal protection

• May be at more than one job site in a day and must be able to tolerate climate changes

• May be required to travel out of town on a periodic basis.

Physical Requirements (With or Without Reasonable Accommodations):

• Must be able to lift and carry 5 pounds

• Sufficient clarity of speech and hearing or other communication capabilities, with or without reasonable accommodation, which permits employee to communicate effectively

• Ability to sit for prolonged periods of time with or without reasonable accommodation

• Sufficient vision or other powers of observation, with or without reasonable accommodations, which permits employee to conduct analysis and investigations

• Sufficient manual dexterity with or without reasonable accommodation, which permit the employee to perform routine office duties

• Sufficient personal mobility and physical reflexes, with or without reasonable accommodations to perform office duties and travel when necessary to off-site locations

This job description is intended to indicate the kinds of tasks and levels of work difficulty required of the position given this title and shall not be construed as declaring what the specific duties and responsibilities of any particular position shall be. It is not intended to limit or in any way modify the right of management to assign, direct and control the work of employees under supervision. The listing of duties and responsibilities shall not be held to exclude other duties not mentioned that are of similar kind or level of difficulty.