What are the responsibilities and job description for the Accounts Receivable Specialist position at Edge Building Solutions?
Edge Building Solutions is a group of incredible visionaries and crafts people providing design-build solutions for residential and commercial interiors. From staircases to cabinets, our companies create solid structures that leave a lasting impression. Come GROW with Edge Building Solutions!
Core Values
Fun, Family Atmosphere – We smile and laugh! We don’t take ourselves too seriously and we never miss an opportunity to teach, learn, and grow.
Accountability – We keep our promises and honor our commitments. We have an attitude of helpfulness while holding ourselves and teammates accountable for reaching our goals.
Continuous Improvement – We embrace challenge in the same manner as we embrace success. We learn from it, improve upon it, and share it.
Empowerment – We are encouraged to make decisions and initiate change.
Innovation – Innovation will set us apart. Always ask, “Why?” and “how can we make our business better?”
Teamwork – It may be cliché, but it’s true – there is no “I” in TEAMWORK. We always strive to put our team goals first.
The Sr. Accounts Receivable Specialist will apply company policies and control procedures in the handling of accounts receivable, customer invoices, contract administration and related duties.
**This is an in-office position**
Essential Functions:
- Review invoices for accuracy against contracts; research and correct any order entry errors, apply pre-paid deposits, and send to customers.
- Upload volume builder invoices to their portals; mail purchase orders for volume builders as required for payment.
- Maintain customer deposit log and apply deposits to invoices in accordance with established policies.
- Prepare daily bank deposit and post payments, and process and post credit card payments.
- Process RMA’s after conferring with salesman to verify if credit is warranted; reach out to GM for approval and create credit invoice in SyteLine.
- Monitor aged accounts, and place customers on credit hold at the direction of the AR Manager.
- Manage the lien process at the direction of the AR Manager which could include gathering supporting data and submission to attorney for filing.
- Request and provide Certificates of Insurance to customers, as needed.
- Prepare and submit pay applications.
- Research duplicate invoicing, customer disputes and short pays; research customer back charges to verify validity.
- General administrative duties.
- Other related duties, as assigned.
Job Competencies:
- Outstanding verbal and written communication skills
- Strong organizational skills with the ability to multi-task
- Strong attention to detail
- Strong Excel Skills (pivot tables, vlookups)
- Experience with accounting software, preferably Avalara, SyteLine, and Infor CloudSuite Industrial
Qualifications:
- High school diploma or equivalent.
- 5 years general accounting experience.
- 5 years working in the construction or manufacturing industry.
- Accounts receivable/billing experience.
- Associates/Bachelors degree preferred
Physical Demands:
This position is not physically demanding, it requires sitting for long periods of time, verbal and written communication skills, and the ability to operate a computer and telephone.
Work Environment:
This is a full-time position. Corporate office environment.
Travel:
Some travel may be required for this position (<5%)
