What are the responsibilities and job description for the Administrative Assistant position at Edge Building Solutions?
Description
Southern Staircase, an Edge Building Solutions company, is a trusted partner and the preferred choice among professional builders and developers for designing, building, and installing staircase and handrail systems. At Southern we make a commitment to work hard, be the best at what we do and have a culture of respect, teamwork, accountability, and fun.
Core Values
Fun, Family Atmosphere – We smile and laugh! We don’t take ourselves too seriously and we never miss an opportunity to teach, learn, and grow.
Accountability – We keep our promises and honor our commitments. We have an attitude of helpfulness while holding ourselves and teammates accountable for reaching our goals.
Continuous Improvement – We embrace challenge in the same manner as we embrace success. We learn from it, improve upon it, and share it.
Empowerment – We are encouraged to make decisions and initiate change.
Innovation – Innovation will set us apart. Always ask, “Why?” and “how can we make our business better?”
Teamwork – It may be cliché, but it’s true – there is no “I” in TEAMWORK. We always strive to put our team goals first.
We offer our candidates competitive compensation packages along with the opportunity to grow and move up within the organization. So, what’s stopping you? Come join the best with Southern Staircase.
The role of the Administrative Assistant is to be responsible for coordinating data from builder portals, and submit new orders for entry into out system for processing.
Essential Functions:
- Receive, review and forward inbound orders from builder portals
- Coordinate quotes and orders to create orders and submit for entry
- Perform data entry using word processing, spreadsheet, and database systems
- Regularly review and update data records to ensure accuracy; remove unnecessary data and archive records
- Review discrepancies in data; advise supervisor of issues related to data and performs data verification routines in
- accordance with company procedures
- Coordinate with other departments to ensure convenient access to data/records and to implement standardized data
- entry/organization practices across company
- Perform routine maintenance tasks related to hardware/software or files technical assistance requests as necessary
- Assist Administrative Manager with any other tasks, projects or initiatives
- Accurately complete paperwork as required
- Teamwork
- Comply with customer policies and safety requirements
- Other duties as assigned by manager
Requirements
Job Competencies:
- Ability to work well with others in a small team environment.
- Strong problem-solving, critical thinking and decision-making skills
- Strong service mentality
Qualifications:
- Knowledge of construction industry is a plus.
- Ability to read blue prints
- 2 years’ experience in an administrative role
- Strong computer skills
- Keen attention to detail
- Strong time management skills
- Ability to balance thoroughness with effective presentation techniques.
- Excel, QuickBooks, and ERP experience preferred.
- Knowledge of construction industry is a plus.
Physical Demands:
- Prolonged periods of sitting at a desk and working on a computer
- Must be able to lift 15 pounds at times.
Work Environment:
This is a full-time position. Office environment.
We provide equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex (gender), age, national origin, ancestry, citizenship, physical or mental disability, military or veteran status, medical condition, genetic information, sexual orientation, or any other category protected by federal, state, or local laws.
**We are a Drug-Free Workplace, offering a competitive compensation and benefits package
