Executive Administrative Assistant / Executive Assistant (Japanese/English bilingual proficiency is required)

The Executive Assistant provides high-level administrative and strategic support to executive leadership, ensuring seamless operations and optimizing executive efficiency. This role manages complex scheduling, prioritizes critical tasks, coordinates business and travel logistics, and serves as a trusted liaison between executives and key stakeholders. The Executive Assistant anticipates needs, exercises sound judgment, and upholds the highest level of professionalism and confidentiality. Please note that Japanese/English bilingual proficiency is required.
KEY RESPONSIBILITIES:

• Executive Support & Prioritization:Provide strategic administrative support to executives, maintaining discretion when managing calendars, communications, and commitments. Identify potential conflicts, proactively resolve scheduling challenges, and ensure alignment with business priorities.
  Stakeholder & Relationship Management:Act as a primary liaison between executives, internal business units, and external partners including interactions with executives at external partners, ensuring seamless communication and collaboration. Represent executives in meetings, follow up on action items, and build relationships with key stakeholders.
  Travel Coordination: Plan and coordinate executive travel, including complex itineraries, transportation, and accommodations. Manage last-minute changes efficiently and oversee logistical arrangements.
  Decision-Making & Problem-Solving: Exercise independent judgment in handling critical matters, escalating issues as necessary. Manage competing priorities, filter incoming requests, and make informed decisions to optimize executive productivity. Draft and refine communications on behalf of executives. In some cases, independently reschedule meetings on behalf of executives based on knowledge of those priorities.
  Meeting Management & Executive Reporting: Oversee meeting preparation, agenda creation, and logistics. Ensure key stakeholders are briefed on priorities and that follow-up actions are executed. Compile, analyze, and synthesize data for executive reports, presentations, and decision-making insights.
  Administrative Operations & Compliance: Oversee budgeting, asset control, record retention, and compliance with Honda policies. Utilize tools for workflow automation and business process improvements. Process expense reports on the executive s behalf, ensure process and completion and advise executive on planned versus actual expense conditions in the budget.
  Confidentiality & Crisis Management: Handle highly sensitive information with discretion. Proactively anticipate potential issues and develop contingency plans to minimize disruption in high-pressure situations.
  JOB REQUIREMENTS:

- Minimum Experience: 5 years of relevant experience providing support to executives.
- Japanese/English bilingual proficiency is required.

-Advanced proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint, Teams).
- Associate s degree, or equivalent experience.
-Strong decision-making abilities with independent judgment.
-Exceptional written and verbal communication skills.
-Highly organized team player with strong planning, problem-solving, and interpersonal skills.
-Strong team player with good planning and organizing, problem-solving, decision-making and interpersonal skills -Strong attention to detail, accuracy, and consistency.
-Ability to handle high-level, sensitive communications within and outside the organization.