Administration Assistant

Job Description

Administrative Assistant

We are a financial firm that provides software to representatives across the United States to analyze the stock market.

Job Description: The Administrative Assistant plays a crucial role in ensuring the smooth operation of our office. You will provide administrative support to our team, handle a variety of office tasks, and be the go-to person for organizational needs. This role requires excellent communication skills, a keen eye for detail, and the ability to manage multiple tasks efficiently.

Key Responsibilities:

• Manage and maintain executive schedules, including appointments, meetings, and travel arrangements.
• Prepare and edit correspondence, reports, and presentations.
• Organize and maintain office filing systems, both electronic and paper-based.
• Handle incoming calls, emails, and other communications, directing them to the appropriate team members.
• Coordinate and schedule meetings, events, and conferences, including booking venues and preparing materials.
• Perform general office duties such as ordering supplies, maintaining office equipment, and ensuring a tidy workspace.
• Provide support for various special projects and initiatives as assigned.
  
  

Qualifications:

• High school diploma or equivalent; associate’s degree or relevant certification preferred.
• Proven experience as an administrative assistant or similar role.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Strong organizational skills with the ability to prioritize tasks and manage time effectively.
• Excellent written and verbal communication skills.
• High level of discretion and professionalism in handling confidential information.
• Ability to work independently and as part of a team.