Facilities Coordinator

Description

POSITION SUMMARY:

 This position maintains and oversees Edgewater’s company grounds, buildings, and equipment to ensure that the work environment is safe and functional. The Facilities Coordinator must have thorough knowledge and experience of negotiating contracts with service providers, inspecting facilities to meet safety regulations and coordinating repairs and facility updates with the maintenance team and/or contractors.

RESPONSIBILITIES:

Facilities Coordinator’s responsibilities include, but are not limited to:

• Delegate cleaning and maintenance tasks to team members.
• Monitors the safety and cleanliness of interior and exterior areas, such as offices, conference rooms, parking lots, and outdoor recreation spaces.
• Inspects and maintains plumbing, electrical, air conditioning, and facility grounds.
• Schedule routine maintenance, plan new projects, and perform emergency repairs.
• Ensures proper security measures for the workplace, including collaborating with security system vendors or a team of security professionals.
• Maintains day-to-day operations of facilities, such as delegating or completing maintenance orders.
• Creates reports on maintenance, repairs, safety and other occurrences for supervisors and other relevant staff.
• Collaborates with building inhabitants to set safety protocols.
• Supervise security staff, maintenance, and housekeeping.
• Creates and maintain ongoing schedules for monitoring and inspecting all residential facilities to ensure and carryout daily, monthly, quarterly, and annual cleaning and maintenance tasks within prescribed timelines. 
• Schedule routine meetings with subordinates to update and review department and organizaitonal policies and directives. 
• Assess the costs of maintaining workspaces, make recommendations for becoming more efficient.
• Assist with budget planning for facility’s needs.

REQUIREMENTS INCLUDE:

• Advance mechanical skills and knowledge of plumbing, HVAC and other building systems.
• Proficiency with repair tools and techniques.
• Excellent communication and interpersonal skills, including the ability to speak with all levels of employees, guests, vendors, and team members.
• Great time management, organization, and prioritization abilities.
• Keen attention to detail and efficient problem-solving skills.
• Ability to accept and respond to changes into the work environment in a way that promotes organizational goals.

SUPERVISED BY:

Chief Finance Officer 

WORKERS SUPERVISED:

Maintenance, Housekeeping, and Security Team

Qualifications

MINIMUM QUALIFICATIONS:

• Education High school diploma or GED; 
• Skill or formal trade in HVAC; Electrical, or Construction preferred. 
• Experience Three to five years’ experience in building maintenance roles. Background in plumbing, HVAC, general repair or professional/industrial cleaning. Previous leadership experience is preferred. Other combinations of relevant experience may be considered.

PHYSICAL REQUIREMENTS:

• A post offer physical is required.
• A pre-employment background check is required.
• Ability to lift heavy equipment and comfortable standing or walking for long periods of time.

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Heavy Work: Exerting up to twenty-five pounds of force.

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The work environment for this position regularly includes tasks that occur indoors in a temperature-controlled environment, on surfaces such as ceramic tile, vinyl tile, concrete, or commercial carpeting. Employees may occasionally perform functions outdoors on concrete, asphalt, and grass.