Correspondence Control (Secretary II)

Edgewater Technical Associates is seeking qualified candidates for Correspondence Control (Secretary II) opportunities to support Hanford Mission Integration Solutions (HMIS) in Richland, WA in support of the Hanford Mission Essential Services Contract (HMESC).

US Citizenship Required

Summary

• Determine the federal individual responsible for the correspondence (i.e., actionee) in accordance with DOE-provided direction.
• Appropriately mark and distribute the correspondence in accordance with approved procedures and utilizing designated electronic systems.
• Maintain the current records schedule for correspondence in accordance with DOE-provided direction.
• Update and maintain the DOE Correspondence Subject Matrix for the distribution of incoming correspondence.
• Provide DOE with a written process, including procedures, for ensuring correct records schedule information is assigned to correspondence. Upon receipt and scanning of correspondence into an automated records system, the correspondence shall be readily identified and retrievable by the records schedule.
• Manage hard copy paper records of incoming and outgoing correspondence that cannot be electronically managed or archived.
• For outgoing correspondence, the Subcontractor shall:
• Scan and index the correspondence prior to mailing.
• Perform internal distributions (to DOE) electronically unless specific limitations are in place.
• Mail outgoing correspondence to recipients in the specified manner, including the DOE “pouch” for mail directed to DOE-HQ recipients.
• With minor exceptions, file and maintain incoming and outgoing correspondence. As appropriate, retire the records to long-term storage and provide a document-level inventory of the documents retired for easy retrievability.
• Provide a monthly Correspondence Processing Report that includes the timeliness and volume of correspondence processed.
• As requested, coordinate with DOE receptionists to collect outgoing mail for tenants of assigned DOE facilities.
• Provide ongoing support in updating and maintaining correspondence procedures, correspondence style guide, and correspondence-related desk top instructions
• Follow designated contractor-specific procedures, desk instructions, and company policies where applicable.
• Until such time as the Subcontractor proposes and DOE approves system changes, use the current records management application (IDMS), software scanning hardware/software/technical, and the same indexing standards, to ensure data consistency and integrity.
  
  

Required Qualifications

• High School Diploma or equivalent, plus at a minimum of three (3) years administrative and/or support work
• Working knowledge of basic computer skills and Microsoft Office to include Word, Excel, Outlook and PowerPoint, and Teams.
• Must possess good written and verbal communication skills
• Must possess strong attention to detail
• Must possess strong organizational skills
• Operate standard office equipment
  
  

Desired Qualifications

• Prior experience providing support to a manager
• Experience with Adobe Acrobat Pro, IDMS, Crystal Reports, Access, and/or Visio
• Experience working with mobile devices such as laptops and/or computer peripherals
• Experience working in a virtual telework environment
• Prior records management experience
• Prior experience with correspondence processing
• Prior Hanford site experience
  
  

If you are interested in being considered for this position and your resume clearly outlines your relevant experience for this position, please follow the application steps via our website: www.edgewatertech.net/careers

Edgewater will not submit your resume without first having detailed discussions with you and obtaining your permission to do so. We look forward to hearing from you!

WORKING WITH EDGEWATER TECHNICAL ASSOCIATES

Founded in 2003, Edgewater Technical Associates, LLC (Edgewater) is a New Mexico-based small business headquartered in Los Alamos, NM, with five (5) regional offices across the United States to locally support our growing presence at project sites. Edgewater has a proven track record and is a trusted provider of fixed-price construction projects, engineering, and technical services for the Department of Energy (DOE), National Nuclear Regulatory Commission (NRC), Canadian Commercial Nuclear Industry, and private sector commercial contractors involved in nuclear, high-hazard, or complex operations. Edgewater’s experience and guidance ensure that our customers perform hazardous operations, comply with regulatory requirements, and maintain the highest quality and safety standards.

Edgewater is committed to recruiting and maintaining a staff of highly skilled professionals to support our customers. In keeping with this objective, we offer highly competitive salaries and employee benefit packages structured to best suit your needs. We offer multiple individual and family benefit options including paid time off, medical, dental, life, vision, and disability insurance, and a pre- and post-tax 401 (k) retirement account with Company matching contributions and 100% vesting for eligible participants beginning DAY 1.

EQUAL OPPORTUNITY EMPLOYER

Edgewater is an equal opportunity employer, and all qualified applicants will be considered for employment without regard to race, color, religion, sex, national origin, protected veterans, or individuals with disabilities in accordance with EO 14173.

View all Edgewater opportunities at www.edgewatertech.net/careers