Executive Assistant

Edgewater Technical Associates is seeking qualified candidates for an Executive Assistant opportunity in Richland, WA to support Hanford Mission Integration Solutions (HMIS) at the Hanford Site.

US Citizenship Required

Summary

Provide administrative assistance to the senior leadership (President, Vice Presidents) team of HMIS, to include, but not limited to the following:

• Under minimal supervision, performs a variety of highly-complex secretarial and administrative functions in support of management and staff.
• Successfully completes crucial aspects of assigned deliverables with a hands-on approach that facilitates the Executive or Senior Manager’s ability to effectively lead the organization.
• Prioritizes conflicting needs; handles matters expeditiously, proactively and follows through on projects to successful completion.
• Duties performed require extensive knowledge and application of departmental and company policies, and procedures and the ability to exercise a wide-latitude of personal judgment while maintaining sensitivity of confidential business or personal information.
• Independently manages multiple tasks and responsibilities with competing and deadlines, screens and prioritizes communications from external and internal sources, and organizes and maintains administrative processes.
• Receives and screens visitors and telephone calls, providing information and handling issues that may require sensitivity and the use of sound independent judgement.
• Prepares and issues quality and timely correspondence, reports, and presentation materials to ensure products contain zero defects before delivery.
• Uses initiative and judgment during manager's absence to see that matters requiring attention are referred to delegated authority or handled in a timely manner to minimize the effect of the manager's absence.
• Creates and maintains filing systems, both electronic and physical
• Updates and maintains information in databases, establishes and maintains department records, files; tracks expenditures; prepares status reports and charts as requested.
• Maintains calendars, schedules meetings, and coordinates the department's or manager's interface with other personnel, company organizations, clients, and external groups.
• Prepares travel and training requests; makes and confirms travel and other arrangements for conferences and business trips; compiles expense reports and requests reimbursement for expenditures as appropriate.
• Provides continuous effort to improve office operations and streamline work processes and works cooperatively and jointly with all levels of management and staff to provide quality customer service.
• Supports managers with tracking completion of employee requirements such as Employee Job Task Analysis (EJTA) forms, timesheets, required training, etc.
• Provides leadership and/or work direction and guidance to less experienced administrative support staff.
• Orders and maintains supplies for department or project.
• Other duties as assigned.
  
  

Required Qualifications

• High School Diploma or equivalent, plus at minimum of ten (10) years administrative and / or office support experience
• Ability to maintain strict professional confidentiality
• Proficient in Microsoft Office to include: Word, Excel, Outlook and PowerPoint.
• Must possess excellent interpersonal, written and verbal communication skills.
• Must possess strong attention to detail in a technical and highly complex and fast-paced work environment and demonstrate the ability to quickly adapt to changing work demands and conflicting priorities.
• Ability to evaluate and prioritize work activities to accomplish task within a timely manner, while able to account for impacts of decisions made
• Ability, experience, with providing complex office administrative support in areas of corrective action management, correspondence systems, and metric tracking
• Must possess strong organizational skills.
  
  

Preferred Qualifications

• Prior experience providing support to a Vice President or President of a large organization.
• Experience with Adobe Acrobat Pro, IDMS, Crystal Reports, Access and/or Visio.
• Prior Hanford site experience.
  
  

Compensation

Salary is commensurate with education and experience between $31.67/hr - $37.35/hr. Edgewater is committed to recruiting and maintaining a staff of highly skilled professionals to support our customers. In keeping with this objective, we offer highly competitive salaries and employee benefit packages structured to best suit your needs. We offer multiple individual and family benefit options including paid time off, medical, dental, life, vision, and disability insurance, and a pre-tax 401 (k) retirement account with Company matching contributions and 100% vesting for eligible participants beginning DAY 1.

If you are interested in being considered for this position and your resume clearly outlines your relevant experience for this position, please follow the application steps via our website: www.edgewatertech.net/careers

Edgewater will not submit your resume without first having detailed discussions with you and obtaining your permission to do so. We look forward to hearing from you!

WORKING WITH EDGEWATER

Founded in 2003, Edgewater is a professional and technical services firm supporting the U.S. Department of Energy and the U.S., U.K., and Canadian Commercial Nuclear Industry, and private sector businesses involved in high-hazard or complex operations. Edgewater proudly offers expertise in numerous technical disciplines necessary to support operational environments where Integrated Safety Management and formal, disciplined operations are essential to ensure safety, quality, security, and regulatory compliance.

Edgewater is committed to recruiting and maintaining a staff of highly skilled professionals to support our customers. In keeping with this objective, we offer highly competitive salaries and employee benefit packages structured to best suit your needs. We offer multiple individual and family benefit options including paid time off, medical, dental, life, vision, and disability insurance, and a pre-tax 401 (k) retirement account with Company matching contributions and 100% vesting for eligible participants beginning DAY 1.

EQUAL OPPORTUNITY EMPLOYER

Edgewater is an equal opportunity employer and all qualified applicants will be considered for employment without regard to race, color, religion, sexual orientation, gender identity, national origin, protected Veterans, or individuals with disabilities.

View all Edgewater opportunities at www.edgewatertech.net/careers