Administrative and Special Projects Coordinator - Compliance & Leasing Division

Administrative and Special Projects Coordinator
Pratum Companies' Compliance and Leasing Division is seeking a dynamic, motivated, and innovative Administrative and Special Projects Coordinator to support its growing operations. This highly organized and responsible individual will work closely with the President to support the full range of organizational goals while managing and coordinating financial and travel information for all team members. Additionally, this role will provide vital support to the Compliance sector of the company.
This position is ideal for someone who thrives in a start-up environment, is self-motivated, and possesses a divers skillset. As a fast-growing division, we are looking for a team member who will contribute to our continued growth as we develop and acquire new business opportunities.
The role will be based in our corporate office headquarters in Gaithersburg, MD, supporting the administrative and project needs and team members who are located throughout the US. This is expected to be a full-time position, Monday-Friday 8:30-5:30 (less break time). Occasionally may require the ability to work evenings and weekends as needed. This is not a remote role and requires residency in the Washington, DC metro region.

Main Job Tasks and Responsibilities

• Answer the office phone and follow-ups as needed.
• Prepare, draft, and edit correspondence, communications, letters, e-mails, presentations and other documents using e-mail, word processing, spreadsheet, database, or other software.
• Communication between prospective clients, ownership, and company staff
• Scheduling and maintaining travel reservations and managing expenses reports for all company employees.
• Calendar management – scheduling meetings and interviews for team members
• Conduct research, assemble and analyze data to prepare reports and documents
• Monitor, respond to and distribute incoming communications.
• Interact with external clients, associates, business partners, etc.
• Assist with new job openings, scheduling, and interviews.
• Generating and maintaining record keeping of clients’ invoices
• Keep track of outstanding invoices that are due (accounts receivable) and contact customers after 30 days delinquency.
• Tracking and maintaining company-employee expenses on a weekly basis
• Assist the President of the company in coordinate and planning company retreats, events, trainings, etc.
• Marketing and social media management as needed.
• Take accurate and comprehensive notes at meetings where needed.
• Assist in the calculation of utility allowances, rent increases, special claims, and other compliance-related tasks as assigned.
• Assist in the development of materials and delivery of staff trainings to ensure compliance is being maintained for our clients.
• Gather and analyze accurate and relevant data and other information to ensure program compliance with applicable federal and state rules and regulations for housing programs.
• Other duties, projects, tasks and responsibilities as assigned.

• 3 years’ experience in the capacity of an administrative assistant, office manager, or similar.
• Experience in managing projects, tasks, input and contributions by multiple stakeholders, and time/task follow-up to ensure projects remain on-track for on-time and complete delivery.
• Proficient computer skills and in-depth knowledge of relevant software such as MS Office Suite (Teams, Outlook, Word, Excel, PowerPoint) and video virtual meetings such as Teams, Zoom, Google Meet, etc.
• Knowledge of standard office administrative practices and procedures
• High school diploma required.
• Technical knowledge and experience necessary to perform the tasks and responsibilities above.

• Must be able to correspond professionally with clients and prospective customers through email.
• Should possess strong analytical skills, good judgment, and critical thinking skills.
• Demonstrated ability to be proactive, flexible, have an inventive approach, and be responsible.
• Good customer service and public relations skills – needs to be comfortable communicating with company’s staff as well as building relationships with industry professionals.
• Strong organizational skills and ability to plan, prioritize, and organize workload in order to meet deadlines. Must be able to multitask and remain organized in a fast-paced environment with conflicting priorities. Must not only be organized, but able to keep others organized.
• Must have a desire to take on new responsibilities in areas with little to no prior experience.
• Superb English verbal and written communication skills.

This role is non-exempt and has an anticipated hourly pay range of $20-$25/hour for a new employee depending on a number of relevant factors including individuals’ experience, qualifications, knowledge, skills, abilities, client/property or company budgetary limitations/guidelines, and other job-related company and market considerations. This position may be eligible to receive discretionary and/or performance-based bonuses on a spot or annual basis, which are variable depending on individual merit/performance, budgetary limitations, company performance, and other job-related factors. This non-exempt role will be eligible for overtime for all hours worked in excess of 40 per week. Full-time positions (30 hours/week) are eligible for 2 weeks paid vacation, 3 weeks sick and related leave, 11 paid holidays, and health & welfare benefits as outlined on the Company’s website. To learn more about our company and our benefits, go to: [Link available when viewing the job]
Pratum Companies is committed to a diverse workforce and is an Equal Opportunity Employer.

Salary : $20 - $25