What are the responsibilities and job description for the STEM Program Admin Assistant position at EDI Staffing?
Job Desc:
We have an outstanding Contract position for a STEM Program Admin Assistant to join a leading Company located in the Laurel, MD surrounding area.
Job Responsibilities:
Basic Hiring Criteria:
Desired Qualifications:
We have an outstanding Contract position for a STEM Program Admin Assistant to join a leading Company located in the Laurel, MD surrounding area.
Job Responsibilities:
- Work with the STEM Program Specialists to order food and materials, assist with MESA kit assembly and maintaining distribution records, assist with event planning and logistics, set up and break down for events, serve as the primary backup for STEM Academy evening support, provide STEM Academy Expo support, set up and break down the Learning Labs for STEM Academy, support STEM Center equipment maintenance and training, and coordinate laptop exchanges and equipment certification/ repairs.
- Be responsible for processing payments to vendors and maintaining records of purchases and payments, processing and maintaining applications and registrations, processing tickets to move and ship materials, processing check requests and reconciling purchases, collecting data for reports, and booking space for events.
- Provide additional programmatic support by updating information on the internal and external STEM websites, helping administer surveys, providing customer service to key stakeholder groups (teachers, parents, and students), maintaining inventory and organizing materials, providing meeting and travel logistics support (booking cars, airfare, lodging), attending and coordinating travel to MESA's national conference for up to one week, and maintaining materials and records on the STEM Program Management Office's data management platforms (LMS, student information system, Box, and SharePoint).
Basic Hiring Criteria:
- Have a high school diploma or equivalent.
- Have at least 3 years of experience as a program assistant or office manager, performing duties including office management, event planning, detailed reconciliation of expenses, and handle external communications professionally and courteously.
- Have demonstrated experience managing databases or student information systems.
- Are proficient in SharePoint and the Microsoft Office Suite (especially Excel).
- Are highly organized and have demonstrated the ability to be efficient in a dynamic environment.
- Have the ability to independently prioritize and manage multiple, concurrent tasks.
- Can travel to out-of-state events on a limited basis.
- Are willing and able to work occasional evenings and weekends.
- Can travel to local meetings and events.
Desired Qualifications:
- Have completed some business coursework in college or have a Bachelor's degree.
- Have extensive project planning experience.
- Have been an assistant for a STEM program, or have been an assistant for an educational institution.
