What are the responsibilities and job description for the Executive Assistant 3 (NIH) position at EDJ Associates,?
Job Description
Job Description
Description
We are a woman-owned management consulting and technical services firm founded in 1999, we've established a solid track record of success in the planning, design, and implementation of a wide range of projects in the areas of event planning, peer review support, and information management. Our clients include Federal agencies, state and local units of government, private companies, and nonprofit organizations.
We are recruiting for the position of Senior Administrative Assistant . This position will be based at the National Institutes of Health (NIH) in Bethesda, MD. Training will be provided.
POSITION SUMMARY :
The Senior Administrative Assistant will provide daily administrative and clerical support to senior officials within NIH. Provides office support activities that require an ability to multi-task and assist multiple team leaders at once.
Key Responsibilities
- Perform word processing, spreadsheet management, and conduct advanced internet research.
- Review and disseminate memoranda to staff; conduct document control for routing; Prepare purchase requests.
- Review draft policies, standard operating procedures, and memoranda for grammar and format.
- Coordinate travel and submit data into a travel system; compiling equipment requirements for office staff (e.g., laptops, printers, monitors).
- Perform data entry and management of affiliated paperwork.
- Communicate daily via phone and email
- Assist with individual administrative and data analysis projects as needed.
- Create and analyze written documents for dissemination to leadership.
- Compile information for inquiries and reports.
- Develop and maintain tracking tools to be used for reporting data.
- Other duties as assigned.
Skills, Knowledge and Expertise
Education : Bachelor’s Degree (preferred) or High School Diploma
Experience : 2 – 4 years professional and / or administrative experience in an office environment. (Training on client specific systems will be provided.) Prior work in a scientific research environment for a large Federal agency, as well as a firm knowledge of business administration is desired.
Skills / Knowledge : Excellent verbal and written communication skills; Advanced computer skills to conduct internet research and perform data entry. Advanced use of Microsoft Word, Excel and Outlook. Detail-oriented, problem-solver, professional, and courteous demeanor. Must be able to work as part of a team or independently as needed with little direction or supervision once trained.
Other : Outgoing and positive attitude about helping others is a must. Other related duties and tasks as assigned.
We are an Equal Opportunity and Affirmative Action Employer.
