What are the responsibilities and job description for the Benefits Coordinator position at Edkey, Inc.?
POSITION OVERVIEW
About the Position
The Benefits Coordinator is responsible for assisting with the administration of all benefits and retirement programs, including medical, dental, vision, life insurance, short- and long-term disability, and ASRS.
POSITION QUALIFICATIONS
Education
- Bachelors degree in HR or related field
Experience
- Two years of experience in benefits administration
Other Requirements
- Must possess or have the ability to obtain a valid Level One Arizona IVP Fingerprint clearance card by the time of hire
Combination Statement
- Benefits administration experience may substitute for the education requirement on a year-for-year basis
Preferred Requirements
- Five or more years of experience in benefits administration
- Benefits administration experience in a school capacity
- Experience working in UKG HRIS
ESSENTIAL JOB TASKS
- Serve as the subject matter expert on Benefit Plan-related questions and issues addressing eligibility, compliance, and annual audit requirements for all Edkey Inc. employees.
- Ensures the accuracy of all benefits enrollments in the HRIS system to provide vendors with accurate eligibility information.\
- Assists with new-hire orientations.
- Performs quality checks of benefits-related data.
- Distributes all benefits enrollment materials and determines eligibility.
- Meet with new employees to review benefit options, policies, and procedures.
- Manage the invoice reconciliation process, including the review of enrollment and termination data.
- Act as a key point of contact during the annual open enrollment process, including project management, and communications.
- Ensure compliance with ACA, COBRA, HIPAA, ERISA, 5500’s and IRS regulations and other required reporting.
- Prepare benefit and wellness-related communications and presentations.
- Prepare and facilitate required benefit audits.
- Understand and use qualitative/quantitative measurement to evaluate and advise on internal processes to reduce costs and increase efficiency.
- Work with HR Directors, insurance broker, plan vendors, and internal/external customers.
- Primary point of contact for any benefits administration matters.
- Manges TRP (Trip Reduction Program) for Edkey Inc.
- Use data to create reports to provide to HR Directors for project plans.
- Manage workers’ compensation program, including serving on organization safety committee.
- Manage and track Family Medical Leaves, Military Leaves, Life Events and company leaves.
- Works in conjunction with payroll for all benefit and ASRS related payments.
- Perform additional duties as needed.
Working Conditions
Regularly required to sit, stand, walk, crouch, bend, walking up and down stairs/ramps, talk, hear, operate a computer, hand-held learning devices and other office equipment, reach with hands and arms, and must occasionally lift and/or move up to 20 pounds. This position regularly works in an office setting. Occasionally will travel to school locations for presentations.
