Part-Time Program Coordinator

Summary

The Part-Time Special Projects Coordinator for TUPE will work closely with the Senior Manager for Special Projects to successfully manage the Tobacco Use Prevention Education Program (TUPE). The coordinator will work with EduCare’s internal departments, school administration, clients, partnering agencies, and all other stakeholders, to ensure that program logistics are executed effectively, and the project goals and objectives are met.

Essential Duties and Responsibilities

• Supervises and coordinates program staff, specifically program facilitators.
• Coordinates program and event logistics.
• Schedules staff, manages program calendars, and event schedules.
• Communicates frequently and effectively with all program stakeholders.
• Manages daily program operations at the participating school sites.
• Conducts frequent school site visits to evaluate staff performance.
• Assists in coordinating events, activities, and meetings for school administration, parents, and communityorganizations, in order to increase program support.
• Attends all Saturday program events, training, and leadership meetings.
• Maintains clear communication regarding training, leadership activities schedules, and dates.
• Orders and purchases supplies.
• Responsible for program supplies, inventory tracking and coordinates supply pick-ups.
• Attends professional development events, site staff meetings, and EduCare organizational meetings.
• Performs other duties or projects as assigned.Oral Communication – Speaks clearly and persuasively in positive or negative situations; listens and gets clarification; responds well to questions; demonstrates group presentation skills; participates in meetings.

Written Communication – Writes clearly and informatively; edits work for spelling and grammar; varies writing style to meet needs; presents numerical data effectively; able to read and interpret written information. Possesses strong word processing and spreadsheet skills.
Teamwork – Balances team and individual responsibilities; exhibits objectivity and openness to others' views; gives and welcomes feedback; contributes to building a positive team spirit; puts success of team above own interests; able to build morale and group commitments to goals and objectives; supports everyone's efforts to succeed. Establishes trust to successfully manage projects, and gets projects and/or tasks accomplished with support of staff who are not direct reports. Ethics – Treats people with respect; keeps commitments; inspires the trust of others; works with integrity and principles;
upholds organizational values.
Organizational Support – Follows policies and procedures; completes administrative tasks correctly and on time; supports organization's goals and values; benefits organization through outside activities; supports affirmative action and respects diversity.
Adaptability – Adapts to changes in the work environment; manages competing demands; changes approach or method to
best fit the situation; able to deal with frequent change, delays, or unexpected events.

Personal Appearance – Dresses appropriately for position; keeps self well groomed.
Attendance and Punctuality – Is consistently at work and on time; ensures work responsibilities are covered when
absent; arrives at meetings and appointments on time.
Dependability – Follows instructions, responds to management direction; takes responsibility for own actions; keeps commitments; completes tasks on time or notifies appropriate person with an alternate plan.
Initiative – Undertakes self-development activities; seeks increased responsibilities; takes independent actions and
calculated risks; looks for and takes advantage of opportunities; asks for and offers help when needed.
Judgment – Displays willingness to make decisions; exhibits sound and accurate judgment; supports and explains
reasoning for decisions; includes appropriate people in decision-making process; makes timely decisions.
Planning and Organizing – Prioritizes and plans work activities; uses time efficiently; sets goals and objectives. Exhibits strong organizational skills and is able to perform multiple, concurrent tasks with frequent unplanned requests and/or delays.
Quality – Demonstrates accuracy and thoroughness; looks for ways to improve and promote quality; applies feedback to improve performance; monitors own work to ensure quality. Thinks innovatively and incorporates feedback into the program development process.
Safety and Security – Observes safety and security procedures; determines appropriate action beyond guidelines; reports potentially unsafe conditions; uses equipment and materials properly.

Qualifications

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Must be detail oriented with attention to delivering high quality, error-free deliverables. Builds solid and reciprocal relationships with designated client contacts, stakeholders, and EduCare Foundation employees at all levels. Fosters trust and open/honest communication with the internal team and partners. Is able to prioritize and manage multiple tasks/projects, work independently without supervision, be self-directed and demonstrate initiative, take direction without follow up, work collaboratively with others for whom you have no direct supervisory authority. Strong teamwork and team synergy skills required. Has excellent ability to establish rapport with others and to build strong interpersonal relationships. Is passionate and has a positive attitude.

Knowledge of and experience with data management, and various analytic tools required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education and Experience

Reasoning Ability: Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several concrete variables in standardized situations.
Computer Skills: To perform this job successfully, an individual should have knowledge of Database software; Internet software; Microsoft Office Suite; Word, Excel, PowerPoint, etc., Dropbox, Google Docs and PayChex Flex Payroll systems for timekeeping purposes.

Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee may be regularly required to stand; walk; sit; use hands to finger, handle, or feel; reach with hands and arms and talk or hear. Repetitive physical tasks with few breaks may be required. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus.

Work Environment: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is occasionally exposed to wet and/or humid conditions; moving mechanical parts; high, precarious places; fumes or airborne particles; toxic or caustic chemicals; outside weather conditions; extreme cold; extreme heat; risk of electrical shock; explosives; risk of radiation and vibration. The noise level in the work environment is usually moderate.

Other Qualifications

Must be willing and able to travel to multiple locations throughout Los Angeles County for programs, workshops, events, trainings, and meetings. Successful completion of the Live Scan background check (fingerprints) and proof of a negative TB (Tuberculosis Test) within 60 days of hire date. Incumbent must also secure and maintain a CPR/First Aid certification and attend annual Risk Management training. Availability and willingness to work extended hours and occasional weekends as necessary.

Job Type: Part-time

Pay: $27.50 per hour

Expected hours: 29 per week

Schedule:

• After school
• Monday to Friday
• Weekends as needed

License/Certification:

• Driver's License (Preferred)

Ability to Relocate:

• Van Nuys, CA 91406: Relocate before starting work (Required)

Work Location: Hybrid remote in Van Nuys, CA 91406

Salary : $28