Administrative Assistant (Athletics)

Chichester School District is looking for a Administrative Assistant to the Director of Activities & Athletics to join our team!

Make an Impact with Chichester. 

We are looking for a candidate who will take pride in their work, Supporting the Athletics Department by performing varied administrative and confidential duties to ensure the smooth and efficient operation of the office, which will permit the Director of Athletics & Activities to devote maximum attention to position responsibilities.  

WHAT CHICHESTER CAN DO FOR YOU:

• Medical Benefits options with District-Paid Dental and Vision Insurance, as well as a paid Buy Back plan for those who waive District insurance (with proof of existing coverage)
• Paid Sick Days/ Holidays/ Personal Days
• District provided Life Insurance plan for all employees
• Employee Assistance Program
• Tuition Reimbursement 
• 403B Retirement plan options/ PSERS Retirement
• District Workplace Safety Committee/ Wellness Committee
• Ongoing Career and Professional Development

WHAT YOU CAN DO FOR US: includes the following.  Other duties may be assigned.

• Assists in the planning and coordination of the student activities program which includes scheduling events, facilities, officials, support personnel (i.e. security/police, scorekeepers, ticket takers), and complete eligibility process.
• Assists in the oversight of extracurricular activities.
• Assists in the enforcement of District Policies.
• Assists in the enforcement of District and PIAA eligibility requirements.
• Assists in the preparation of the Student Activities budget.
• Coordinates the ordering, maintenance, storage and inventory of equipment for student activities.
• Assists in the promoting and publicizing of student activities.
• Assists in supporting the student activities program by providing information to parents and community.
• Coordinates with parents and community to support the student activities and inform these groups of district policy and procedures.
• Assists counselors in the collection of activities information for award and scholarship opportunities.
• Promotes and organizes award programs for all student activities.
• Assists in the use of facilities process.
• Arrange for transportation for practices and sporting events and activities
• Handles money and deposits for tickets sales and activities accounts.
• Assists in supporting the Athletic Director at the Middle School.

WHAT WE NEED FROM YOU:

• High School Diploma or equivalent Required

• Excellent verbal and written communication skills.

• Proficient in Microsoft Office Suite or related software. Other accounting software programs (eFinancePlus) desired but not required.

• Ability to operate related all office equipment

• Ability to work independently and in a fast-paced environment.

• Ability to anticipate work needs and interact professionally with customers. 

• Excellent organizational skills and attention to detail.

• High school diploma or equivalent required

While performing the duties of this job, the employee is regularly sitting at a desk and working on a computer. The employee must occasionally lift and/or move up to 15 pounds. 

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential function. The noise level in the work environment is usually moderate

Division:                     ASG (Administrative Specialist Group)             

Location:                    Chichester High School

Shift:                          12 Month Employee, 8 hour shifts

Reports to:                 Director of Athletics & activities

Salary Level:              As per ASG Agreement, Starting Salary $39,800/ year

If you are offered a position with Chichester School District, please be advised that the following information will be required before you are able to begin working:

• State Police Clearance (Act 34) - complete online and print your results immediately
• Child Abuse Clearance (Act 151) - effective 12/31/14, submit electronically
• FBI Fingerprints (Act 114) - register & pay online, then go to the fingerprint location of your choice to be printed
• School Health Record - includes physical & tb test from within a year
• Act 24 (PDE Form 6004) - Arrest/Conviction Report
• PA Sexual Misconduct/Abuse Disclosure Release -A separate form must be completed for: Current employer; and All former employers that were school entities; and All former employers where you were in a position that involved direct contact with children.

The Chichester School District is an equal opportunity education institution and will not discriminate in its educational programs, activities or employment practices on the basis of race, color, national origin, sex, age, religion, ancestry, disability or other legally protected classification. This policy is in accordance with state and federal laws, including Title VI of the Civil Rights Act of 1964; Title IX of the Educational Amendments of 1972; Section 504 of the Rehabilitation Act of 1973; the Age Discrimination Act of 1975; and The Americans with Disabilities Act of 1990. Inquiries may be directed to Human Resources at 610-485-6881.

Salary : $39,800