Secretary

Facilitate in the efficient operation of assigned projects and provide clerical services for ESC specialists.

Qualifications

Minimum Education/Certification:

High school graduate or equivalent

Special Knowledge/Skills

Proficient skills in typing, word processing, file maintenance

Effective communication and interpersonal skills

Ability to use a personal computer and software to develop spreadsheets, databases and do word processing.

Basic math skills

Minimum Experience

One year office experience or equivalent training

Major Responsibilities And Duties

• Sort and distribute incoming correspondence and publications.
• Maintain physical and computerized records, reports, and correspondence in organized filing system.
• Prepare correspondence, forms, reports, and documents and properly route.
• Place and receive telephone calls, take reliable messages and route to appropriate staff
  
  

members.

• Prepare workshop and meeting materials and supplies.
• Maintain project expenditure records.
• Requisition materials and supplies.
• Assist specialists in workshop scheduling, set up, and close out.
• Keep informed of and comply with ESC policies and procedures.
• Maintain confidential information.
• Perform other duties as assigned.
  
  

Equipment Used:

Personal computer, printer, scanner, FAX machine, copier, calculator, telephone

WORKING CONDITIONS

Mental Demands

Ability to perform basic arithmetic

Ability to read

Ability to communicate effectively (verbal and written)

Ability to operate personal computer

Ability to work with minimal direct supervision

Environment

Repetitive hand motions

Prolonged use of computer

Work with frequent interruptions

Maintain emotional control under stress

All Positions At ESC 3 Are Defined As Security-sensitive. Security-sensitive Positions Are Those Which Require Employees To Be Entrusted With The Certain Types Of Data, Whether Electronic Or In Paper Form. Those Data Elements, As Defined By The ESC 3 Data Classification And Handling Policy May Include, But Not Limited To

• Sensitive Personal Information (SPI)
• Personally, Identifiable Information (PII)
• Protected Health Information (PHI)
• Family Educational Records (FERPA Data)
• Federal Tax Information (FTI)
• HIPAA (Health Insurance Portability Accountability Act)
  
  

It is the employees on-going responsibility to safe guard this type of data and to report any instance of lost or stolen data.