What are the responsibilities and job description for the Supervisor of Buildings and Grounds position at Educational Services Commission of New Jersey?

Job Description

ESCNJ Buildings and Grounds - Custodial and Maintenance Services for all ESCNH programs and services

ESCNJ Buildings and Grounds

1660 Stelton Road

Piscataway, NJ 08854

POSITION : SUPERVISOR OF BUILDINGS AND GROUNDS

START DATE : Immediately - Pending Criminal History

REPORTS TO : School Business Administrator

SUPERVISES : Maintenance Personnel / custodial and outside Contractors

QUALIFICATIONS :

Have a minimum of five (5) years experience in construction and / or property management, with a minimum of three (3) years in a supervisory capacity.
Fireman’s Black Seal License
Demonstrate thorough knowledge of construction codes and methods, health and safety regulations, New Jersey Administrative Code Titles 18A and 6, business management practices and principles
Experience in budget development for district / plan operations
Knowledge of computer applications
Strong interpersonal and communication skills

SCOPE :

Administer a comprehensive program of operations in order to maintain all school facilities and related equipment in an efficient and economical manner. Ensure that all staff, students and community have a safe, healthy, clean and attractive facility that is conducive to the learning process.

RESPONSIBILITIES :

Assumes responsibility for the comprehensive overall planning and scheduling of maintenance and repair requirements of the district's schools, office facilities and grounds.

Organizes, implements and carries out a program of preventative maintenance

Maintains such records as are required by Board policy or law

Assists in recruitment, employment, assignment, transfer, promotion, demotion, or dismissal of custodial, maintenance and grounds personnel

Determines and establishes detailed specifications pertaining to supplies, materials, equipment and local contract work

Establishes guidelines for the division of responsibility for minor in-school repairs and emergency repairs

Reports the general condition of all district buildings and grounds along with recommendations and cost estimates for corrective action to the Business Administrator

Processes all building permits for usage of any district owned building or facility, ensuring adequate insurance coverage by the individual or group that will use the building or facility

Arranges for permits and inspections required by the city, county and state for installations and modifications

Performs monthly inspections and evaluations of all district facilities

Supervises and inspects the work performed by outside contractors and verifies the terms of all such contracts have been fulfilled

Interprets and enforces Board policies regarding school maintenance, safety and security procedures

Keeps and maintains an up-to-date file of blueprints, building plans and other materials providing information concerning the details of all buildings and ground, constructions, and layouts

Prepares budget requests for personnel, equipment and supplies necessary for efficient and desirable maintenance and operation of the buildings and grounds

Provides and operates an adequate system of personnel accounting - time worked; quality and quantity of work accomplished; absences, overtime, accidents and accident reporting, and other items of necessary information

Administers Asbestos Management Program and Right-to-Know Program

Administers school fire prevention and safety program for the district

Performs other duties that may be assigned or required by law, code, regulation / Board policy

Develop and supervise work and vacation schedules for all custodial personnel, and approve all overtime using established procedures and budget

Develop and implement the multi-year Comprehensive Maintenance Plan (N.J.A.C. 6 : 8-4.9(a) 7) that is both corrective and preventative for the upkeep of all facilities, grounds, and the major facilities systems (HVAC, mechanical, plumbing, electrical and structural) of the district. Provide an efficient work order system for repairs of facilities and equipment that ensures all maintenance and repairs are completed in a timely fashion, and provide regular work order status reports to the School Business Administrator and Principals of the buildings. Recommend facility improvement and modernization to improve the systems, equipment and facilities of the district.

Monitor and recommend systems and procedures to ensure the security of all facilities

Develop, implement and monitor an effective grounds maintenance program, including playground equipment, to ensure the grounds are attractive and safe. Work cooperatively with the building Principals and supervisors in the preparation of playing fields and facilities for athletics and school activities

Provide and maintain an efficient and effective waste disposal system with provisions for recycling of all waste permitted by local and state regulations

Attend required meetings and serve, as appropriate on staff committees

Observe strictly and exceed, to avoid the appearance of conflict, all requirements of the School Ethics Act (N.J.S.A 18A : 12-21 et seq.) regarding conflicts of interest in employment, purchasing, and other decisions, including solicitation and acceptance of gifts and favors, and submit in a timely fashion the required annual disclosure statement regarding employment and financial interests

PHYSICAL DEMANDS :

Possess sufficient strength to lift items as much as fifty (50) points and be able to move them as far as fifty (50) feet at a time

Possess sufficient strength and dexterity to operate the equipment of the various building systems and the tools necessary to test and repair the equipment of the district

Possess the ability to climb and work off a ladder

Possess the skills necessary to operate a variety of power machinery, tools, vehicles, tractors and snow removal equipment

Possess normal or corrected eyesight and normal or corrected hearing

EVALUATION CRITERIA :

The person who holds the title of “Supervisor of Buildings and Grounds” shall be evaluated annually by the Business Administrator in accordance with Board of Education policy and this job description.

Minimum Salary : $110,000

To apply for this position with the Educational Services Commission of New Jersey please visit the Human Resources Tab at www.escnj.us and click the employment opportunities link.

Company Description

The ESCNJ was founded as the Middlesex County Educational Services Commission in 1977, providing support services to a handful of Middlesex County school districts. By 2005, we had established shared services relationships with 75 school districts in 11 counties, prompting the board at that time to request and receive unanimous State Board of Education approval to change our name to the Middlesex Regional Educational Services Commission. Further expansion led to a presence in all 21 counties, and the MRESC’s Board of Directors requested a name change to The Educational Services Commission of New Jersey in 2016, which was unanimously approved by the State Board of Education.

As the state’s largest service provider, the ESCNJ offers cost effective educational and business services to over 700 school districts and government agencies. The ESCNJ operates six of its own schools for student’s ages 3-21 with autism, multiple disabilities, and at-risk behaviors, including two with onsite clinical support services. The ESCNJ also coordinates statewide transportation for approximately 14,000 students, and manages a Cooperative Pricing System with over 1,500 members, the state’s largest cooperative buying program.

In addition to the programs and services the ESCNJ provides other districts, we : operate six of our own schools, educate approximately 800 students a year in these schools; manage a Coordinated Transportation Service transporting about 14,000 special education, public, nonpublic and vocational-technical educational students via over 700 bus routes across the state; administer a Co-op Purchasing System, the largest in the state, providing over 1,500 members opportunities to purchase commodities ranging from natural gas and electricity, to vehicles, computers, playground equipment, and custodial supplies, at reduced costs; run a Professional Development Academy, offering staff development and community programs at our PDA Academy in Piscataway; administer our Department of Nonpublic School Services, offering specialized, auxiliary, and remedial Chapter 192 and 193 services to eligible students with over 6,000 services provided.

The enactment of Public Law 192-193, passed by the New Jersey State Legislature in 1977, was the primary reason for establishing our organization. The law required local public schools to budget for textbook and transportation services to 20,000 non-public students residing in Middlesex County, including Middlesex County residents attending nonpublic schools in other counties. This mandate, coupled with the doctrine of separation of church and state, made a compelling case for establishing a county-wide educational services commission based on the belief that the required services could be offered more efficiently and effectively through a county-wide cooperative effort.

While some districts were already participating informally in cooperative relationships, Middlesex County officials believed that creation of a county Educational Services Commission would provide districts with a “legally-constituted,” means to “efficiently provide required services, resulting in individual districts [receiving] a much needed savings opportunity in their current expense budgets.” Although districts were encouraged to support the creation of an Educational Services Commission, it was stipulated that districts could contract for services at its own discretion and no membership fee be assessed.

Each district will be billed only for those services that it opts to join, and presumably it would only participate in a cooperative effort when it felt there were advantages in terms of economy or effectiveness,” wrote Middlesex County Superintendent of Schools Rita J. Carney at that time.

The New Jersey State Board of Education, at its December 7, 1977 meeting voted unanimously to approve the proposal to establish the Middlesex County Educational Services Commission (MCESC), a vote that was subsequently approved by the New Jersey Department of Education. As previously noted, the approval stipulated the voluntary nature of participation with the MCESC, a practice which continues to this day, to encourage school districts to maintain local autonomy and offer services with local personnel whenever possible.

The History of the ESCNJ - The Growth of the Cooperative

While the founding of the MCESC and its Department of Nonpublic School Services was designed to help public schools meet the needs of nonpublic schools attended by its residents, the potential for additional services was already envisioned. Expansion ideas included programs like “computer services,” sharing “special consultants” for educational and support programs, managing transportation needs, consolidating printing, equipment and maintenance services, and sharing teacher services for “specialized courses.”

The vision of expanded services for MCESC proved accurate, to say the least. The MCESC began operating in February 1978, and within six years, it had opened the Central Valley School (1982), and Regional Day School at Piscataway (1984), two county-based special education schools for severely handicapped and emotionally disturbed students.

By December 1988, the Board of Directors had developed an ambitious Plan For The Future, which included :

tSecuring centralized building space to meet the needs of nonpublic school services programs and central office personnel.

tCoordinating linkage with county-based programs providing varied education treatment counseling, and support services for students with substance abuse problems.

tSecuring a permanent facility for Central Valley School so the MCESC could continue meeting the county-wide needs of public school districts in their legal requirement to provide services for severely emotionally disturbed students.

The History of the ESCNJ - Current Day

In 2010, the Board of Directors revised the Mission Statement to read : The mission of the then, Middlesex Regional Educational Services Commission is to provide educational excellence to students in partnership with New Jersey school districts and coordinate cost efficient purchasing opportunities for educational institutions and municipalities to limit the tax burden on New Jersey residents.

The ESCNJ remains committed to utilizing all available resources to assure that mandated federal and state educational programs and services are available to New Jersey students registered in public, nonpublic and charter schools. Additionally, we continue identifying ways to leverage the collective buying power of schools, businesses, and municipalities to realize cost savings.

Company Description

Since our founding in 1977, The Educational Services Commission of New Jersey (ESCNJ) has evolved to become the largest Educational Services Commission in New Jersey, providing educational and business services to over 700 school districts and municipalities throughout the state. The ESCNJ’s budget has grown from approximately $17 million to nearly $115 million as of 2018. The ESCNJ was founded as the Middlesex County Educational Services Commission in 1977, providing support services to a handful of Middlesex County school districts. By 2005, we had established shared services relationships with 75 school districts in 11 counties, prompting the board at that time to request and receive unanimous State Board of Education approval to change our name to the Middlesex Regional Educational Services Commission. Further expansion led to a presence in all 21 counties, and the MRESC’s Board of Directors requested a name change to The Educational Services Commission of New Jersey in 2016, which was unanimously approved by the State Board of Education. As the state’s largest service provider, the ESCNJ offers cost effective educational and business services to over 700 school districts and government agencies. The ESCNJ operates six of its own schools for student’s ages 3-21 with autism, multiple disabilities, and at-risk behaviors, including two with onsite clinical support services. The ESCNJ also coordinates statewide transportation for approximately 14,000 students, and manages a Cooperative Pricing System with over 1,500 members, the state’s largest cooperative buying program. In addition to the programs and services the ESCNJ provides other districts, we : operate six of our own schools, educate approximately 800 students a year in these schools; manage a Coordinated Transportation Service transporting about 14,000 special education, public, nonpublic and vocational-technical educational students via over 700 bus routes across the state; administer a Co-op Purchasing System, the largest in the state, providing over 1,500 members opportunities to purchase commodities ranging from natural gas and electricity, to vehicles, computers, playground equipment, and custodial supplies, at reduced costs; run a Professional Development Academy, offering staff development and community programs at our PDA Academy in Piscataway; administer our Department of Nonpublic School Services, offering specialized, auxiliary, and remedial Chapter 192 and 193 services to eligible students with over 6,000 services provided. The enactment of Public Law 192-193, passed by the New Jersey State Legislature in 1977, was the primary reason for establishing our organization. The law required local public schools to budget for textbook and transportation services to 20,000 non-public students residing in Middlesex County, including Middlesex County residents attending nonpublic schools in other counties. This mandate, coupled with the doctrine of separation of church and state, made a compelling case for establishing a county-wide educational services commission based on the belief that the required services could be offered more efficiently and effectively through a county-wide cooperative effort. While some districts were already participating informally in cooperative relationships, Middlesex County officials believed that creation of a county Educational Services Commission would provide districts with a “legally-constituted,” means to “efficiently provide required services, resulting in individual districts [receiving] a much needed savings opportunity in their current expense budgets.” Although districts were encouraged to support the creation of an Educational Services Commission, it was stipulated that districts could contract for services at its own discretion and no membership fee be assessed. “Each district will be billed only for those services that it opts to join, and presumably it would only participate in a cooperative effort when it felt there were advantages in terms of economy or effectiveness,” wrote Middlesex County Superintendent of Schools Rita J. Carney at that time. The New Jersey State Board of Education, at its December 7, 1977 meeting voted unanimously to approve the proposal to establish the Middlesex County Educational Services Commission (MCESC), a vote that was subsequently approved by the New Jersey Department of Education. As previously noted, the approval stipulated the voluntary nature of participation with the MCESC, a practice which continues to this day, to encourage school districts to maintain local autonomy and offer services with local personnel whenever possible. The History of the ESCNJ - The Growth of the Cooperative While the founding of the MCESC and its Department of Nonpublic School Services was designed to help public schools meet the needs of nonpublic schools attended by its residents, the potential for additional services was already envisioned. Expansion ideas included programs like “computer services,” sharing “special consultants” for educational and support programs, managing transportation needs, consolidating printing, equipment and maintenance services, and sharing teacher services for “specialized courses.” The vision of expanded services for MCESC proved accurate, to say the least. The MCESC began operating in February 1978, and within six years, it had opened the Central Valley School (1982), and Regional Day School at Piscataway (1984), two county-based special education schools for severely handicapped and emotionally disturbed students. By December 1988, the Board of Directors had developed an ambitious Plan For The Future, which included :

tSecuring centralized building space to meet the needs of nonpublic school services programs and central office personnel.

tCoordinating linkage with county-based programs providing varied education treatment counseling, and support services for students with substance abuse problems.

tEstablishing a special education school for neurologically impaired, emotionally disturbed, perceptually impaired and communication handicapped students in Middlesex County in response to the needs identified by school districts. The History of the ESCNJ - Current Day In 2010, the Board of Directors revised the Mission Statement to read : The mission of the then, Middlesex Regional Educational Services Commission is to provide educational excellence to students in partnership with New Jersey school districts and coordinate cost efficient purchasing opportunities for educational institutions and municipalities to limit the tax burden on New Jersey residents. The ESCNJ remains committed to utilizing all available resources to assure that mandated federal and state educational programs and services are available to New Jersey students registered in public, nonpublic and charter schools. Additionally, we continue identifying ways to leverage the collective buying power of schools, businesses, and municipalities to realize cost savings.

Salary : $110,000

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