Job Description
Job Description
We are a specialized plumbing company dedicated to serving large-scale single-family rental property owners. Our team provides essential plumbing services to thousands of rental homes across the southern United States."
A. Overview of Responsibilities
As an Invoicing Clerk, you will be responsible for ensuring that all invoices are accurately processed and paid in a timely manner. This means that you will need to have a strong attention to detail and be able to work quickly and efficiently.
Employees must have the following :
- Work from home
- Using your own computer
- Good / reliable internet
- Must be available for 3-4 hours a day between 8am-12pm CST - this is mandatory
- Previous plumbing experience a huge plus
- 15 / hour
- Must write well. The invoices have summaries of what the problem was and what the solution was that we did to solve the issues. This must be relayed on the invoices.
Other responsibilities of an Invoicing Clerk may include but are not limited to :
Creating and maintaining accurate records of all invoicesReconciling discrepancies in invoices and receiptsResponding to customer inquiries regarding billing and invoicingB. Specific Duties of Invoicing Clerk
Some of the specific duties that an Invoicing Clerk may be responsible for include :
Entering data into computer systems to create invoicesReviewing and editing notes, photos, and pricing submitted by field technicians before invoicingEnsuring that pricing complies with pre-negotiated rates for each clientCharging appropriate sales tax when applicablePreparing and sending out invoices to customersVerifying the accuracy of invoices before sending them outReconciling payments received with outstanding invoices-future dutiesFollowing up with customers regarding overdue invoices-future dutiesDeveloping and implementing procedures for efficient invoicing processes-future dutiesC. Qualifications and Requirements
To be successful as an Invoicing Clerk, you will need to have certain qualifications and requirements to excel in your role. These may include :
A high school diploma or equivalentExcellent attention to detail and strong data entry skillsGood communication and organizational skillsFamiliarity with computer programs and software such as Microsoft Excel and QuickbooksExperience with accounting or bookkeeping is preferredWork efficiently and effectivelyAdditional qualifications that may be beneficial include experience in customer service, project management, or other relevant fields.
The role of an Invoicing Clerk is crucial to maintaining accurate financial records and ensuring timely payments. By possessing the necessary qualifications and fulfilling the responsibilities of the job, individuals in this position can expect to earn a competitive wage while gaining valuable experience in the field.Skills Required for Invoicing Clerk
As an Invoicing Clerk, there are a number of technical and soft skills required to perform the job effectively. Let’s break down those skills into two categories :
A. Technical Skills
To be an effective Invoicing Clerk, one must have a number of technical skills. These include :
Proficiency in computer software : Your knowledge of popular invoicing and accounting software systems is key to being a successful Invoicing Clerk. Be familiar with applications such as QuickBooks, Freshbooks, and Wave, all popular choices among businesses.Attention to detail : The Invoicing Clerk is responsible for ensuring all invoices are processed accurately, and maintaining records that correspond with the invoicing process. Therefore, you must have an eye for details, so no error goes unnoticed.Mathematical knowledge : An Invoicing Clerk must have proficiency in basic math skills and be able to calculate taxes, discounts, and other financial transactions with precision.Data Entry Skills : As an Invoicing Clerk, you’ll have to enter data that’s accurate and error-free since the information needs to match up with the customer records.B. Soft Skills
Apart from technical skills, soft skills are critical to becoming a successful Invoicing Clerk. These include :
Effective Communication : Invoicing Clerks must interact with vendors and clients regularly. They should be able to convey precise and clear invoices and details of transactions.Time Management Skills : Invoicing Clerks should prioritize tasks and have excellent time-management skills to ensure that invoicing is accurate and efficient.Organizational Skills : Invoicing Clerks are responsible for maintaining and organizing financial records, including receipts, invoices and other financial transactions. Therefore, they must be organized and able to manage papers, files, and business documents with ease.
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Salary : $15
