What are the responsibilities and job description for the Bookkeeper/Office Manager position at Efferent Media Inc?
Office Manager & Bookkeeper
Location: Lindenhurst, NY
Employment Type: Full-time (with part-time flexibility for the right candidate)
Location: Lindenhurst, NY
Employment Type: Full-time (with part-time flexibility for the right candidate)
Who We’re Looking For:
Efferent Media is seeking a meticulous and proactive Office Manager & Bookkeeper who thrives on organization, attention to detail, and supporting a team. This hybrid role combines bookkeeping and office management responsibilities, requiring proficiency in QuickBooks/QuickBooks Online, accounts payable and receivable management, and budgeting.
We are primarily hiring for a full-time position but are open to part-time arrangements for the right candidate. This is an on-site role based in our Lindenhurst, NY office.
What You’ll Be Doing:
Bookkeeping & Financial Management:
- Handle QuickBooks Online tasks, including accounts payable and receivable, reconciliations, and payroll processing.
- Assist with budgeting and financial reporting to ensure timely and accurate tracking of company finances.
- Maintain organized and up-to-date financial records, ensuring compliance and clarity.
Office Operations:
- Keep the office well-stocked, organized, and running efficiently, including supplies, snacks, and beverages.
- Manage incoming/outgoing deliveries, vendor relationships, and office maintenance tasks.
- Support insurance renewals, building permits, and employee benefit documentation.
- Coordinate team-building activities, events, and client meetings to foster a positive environment.
Administrative Support:
- Assist HR with onboarding new hires and maintaining accurate employee/vendor records.
- Provide cross-departmental support for scheduling, correspondence, and general office logistics.
- Oversee monthly expense reports and help with any ad hoc financial or administrative tasks.
Team & Culture Support:
- Cultivate a welcoming and supportive work environment by engaging with the team and ensuring their needs are met.
- Champion initiatives that improve workplace culture and employee engagement.
You’re Probably a Match If You Have:
Experience & Skills:
- At least 2 years of bookkeeping experience (QuickBooks/QuickBooks Online proficiency is essential).
- Strong organizational, multitasking, and time-management skills.
- Previous experience in office management or administrative roles is highly preferred.
- Budgeting experience is a plus.
Tech Savvy:
- Comfort with tools like QuickBooks, Microsoft Office, and Google Workspace.
- Ability to learn and adapt to new systems quickly.
Personality & Drive:
- You’re proactive, detail-oriented, and thrive on keeping things organized.
- A collaborative team player who enjoys fostering a positive workplace culture.
About Us:
Efferent Media is a digital marketing agency with over 13 years of experience helping clients across the United States, Canada, and Australia grow and thrive. We’re a close-knit team that values authenticity, creativity, and collaboration. We work hard, but we believe in keeping things fun and engaging too.
A Glimpse of What We Offer:
- Salary: $52,000 annually for full-time employment.
- Flexibility for a part-time schedule if desired (salary adjusted accordingly).
- Paid training and development opportunities.
- A supportive, fun, and collaborative work environment.
How to Apply:
Ready to join a dynamic team and make an impact? Send us your resume, references, and salary requirements. Share why you’d be the perfect fit for the Office Manager & Bookkeeper role at Efferent Media.
Equal Opportunity Employer:
Efferent Media is committed to creating an inclusive and diverse workplace. If you need accommodations during the hiring process, please let us know, and we’ll be happy to assist.
Efferent Media is committed to creating an inclusive and diverse workplace. If you need accommodations during the hiring process, please let us know, and we’ll be happy to assist.
Let me know if there’s anything else you’d like adjusted or added! Shall I draft an acknowledgment message for applicants?
Salary : $52,000
