What are the responsibilities and job description for the Retail Licensing Coordinator position at EG America LLC?
Are you curious about solving complex business challenges for a leading convenience retailer? Do you have a passion for cross functional collaboration? Then you may be the perfect addition to our team!
EG America is one of the fastest-growing convenience store retailers in the United States, committed to becoming America’s #1 ‘one-stop’ destination. The business has an established pedigree of delivering excellent fuel, grocery and merchandise, and food service. Headquartered in Westborough, Massachusetts, our Company has grown to over 1,500 locations across the United States employing over 18,000 team members. You can find us operating under the following store banners: Certified Oil, Cumberland Farms, Fastrac, Kwik Shop, Loaf N Jug, Minit Mart, Sprint Food Stores, Tom Thumb, Turkey Hill, and Quik Stop. Our headquarters in Westborough, MA is home to our Store Support Center, Company Warehouse, and Culinary Center.
What We Offer:
- Competitive Wages
- Work today, get paid tomorrow through our earned wage access program*
- Paid Time Off
- Medical/Health/Dental Coverage
- 401K with Company Match
- Team Member Discounts
- Tuition Reimbursement
- Employee Assistance Program
- Health Savings Account
- Company Spirit Days
- Employee recognition and awards
- And much more!
Position Summary: Provides support to retail stores and stations by securing federal, state and local retail licensing requirements to ensure sites are fully compliant with applicable laws and regulations. Assists and/or instructs other internal departments and personnel on requirements and tasks to be performed, and communicates to all stakeholders the status of work performed.
Responsibilities:
- Responsible the renewal and processing of federal, state and local retail store and station licenses required to operate as a retail convenience store and fuel retailer across all applicable U.S. operating jurisdictions.
- Coordinates tasks with Construction Project Managers, Retail Area Managers, and other departments as necessary to insure the timely gathering of information needed to comply with strict internal and external deadlines.
- Secures all new retail licensing, as required for new store and station openings. This requires contacting state agencies and local municipalities, establishing contacts, gathering forms, researching rules, and regularly communicating to the proper parties the status of work performed.
- Provides information and support to retail stores and staff by answering questions and handling requests.
- Resolves administrative problems by analyzing facts and identifying possible solutions.
- Assists cross-functional groups, including Finance and Marketing, on certain compliance, enforcement, and non-retail licensing needs as assigned.
- Must be able to perform the essential functions of this position with or without reasonable accommodation.
Working Relationships: Federal, state and local agencies including Boards of Health, Revenue Departments, Liquor Agencies, Licensing Boards, Fire Departments, Store Area Managers, Store Managers, Construction Project Managers, Tax Dept, Accounts Payable, Sales Marketing and others.
Requirements & Qualifications:
Minimum Education: High School Diploma
Preferred Education: Associate's Degree (Business or related field)
Minimum Experience: 1 to 2 years - general business office or retail environment
Preferred Experience: 3 to 5 years - retail business office environment
Licenses/Certifications: Valid state commission as a Notary Public (or ability to attain commission within first six (6) months in role) preferred
Soft Skills:
- Excellent oral and written communication skills
- Ability to establish and maintain external contacts at state & local agencies
- Ability to work under pressure
- Team player with a “can do” attitude
- Working knowledge of licensing software (such as License HQ)
- Proficient in Microsoft Office Suite
Other:
Hours & Conditions: Monday – Friday 8 hour days in an office setting
Driving Requirement: No
Travel: Occasional off-site travel, such as trainings or department meetings
Physical: No
Other: N/A
At EG America, it’s important that our employees reflect the world we live in and the communities we serve. We celebrate our differences, so your unique background and skillset could bring a wonderful new perspective to our team. If you have a passion for delivering exceptional results, thrive in a fast-paced corporate environment, and bring experience in business management or related areas, we'd love to meet you - even if you don't meet every single requirement.
