What are the responsibilities and job description for the Real Estate Administrator position at EG America?
Description
Are you curious about solving complex business challenges for a leading convenience retailer? Do you have a passion for cross functional collaboration? Then you may be the perfect addition to our team!
EG America is one of the fastest-growing convenience store retailers in the United States, committed to becoming America’s #1 ‘one-stop’ destination. The business has an established pedigree of delivering excellent fuel, grocery and merchandise, and food service. Headquartered in Westborough, Massachusetts, our Company has grown to over 1,500 locations across the United States employing over 18,000 team members. You can find us operating under the following store banners: Certified Oil, Cumberland Farms, Fastrac, Kwik Shop, Loaf N Jug, Minit Mart, Sprint Food Stores, Tom Thumb, Turkey Hill, and Quik Stop. Our headquarters in Westborough, MA is home to our Store Support Center, Company Warehouse, and Culinary Center.
What We Offer
The Real Estate Administrator is responsible for overseeing lease administration for third-party tenants, ensuring lease compliance, financial accuracy, and effective tenant communication. This role supports the real estate team with lease-related processes, database management, and reporting. Additionally, the Real Estate Administrator provides administrative support to leadership and assists with specific real estate projects as needed.
Responsibilities
Minimum Education: Associate degree
Preferred Education: Bachelor’s Degree
Minimum Experience: Minimum of 1 year of commercial real estate leasing administration experience
Preferred Experience: 3 Years of commercial leasing and administration experience including proficiency in budgeting, scheduling, scope development, Microsoft Office, Excel, Smartsheet and PowerPoint. Knowledge of office management preferred with the ability to multi-task.
Licenses/Certifications: None
Soft Skills: Problem Solving, Conflict Resolution, Influencing, Adaptability, Stress Tolerance
Scheduling This position is a full-time salary position and primarily works days, however, may occasionally need to work a variety of hours depending on business needs
Travel AS NEEDED
Other None
Physical Requirements: Minimal physical effort required; sitting / standing at computer for long periods of time. Ability to maneuver and lift up to 10 lbs.
Additional Info
At EG America, it’s important that our employees reflect the world we live in and the communities we serve. We celebrate our differences, so your unique background and skillset could bring a wonderful new perspective to our team. If you have a passion for delivering exceptional results, thrive in a fast-paced corporate environment, and bring experience in business management or related areas, we'd love to meet you - even if you don't meet every single requirement.
Are you curious about solving complex business challenges for a leading convenience retailer? Do you have a passion for cross functional collaboration? Then you may be the perfect addition to our team!
EG America is one of the fastest-growing convenience store retailers in the United States, committed to becoming America’s #1 ‘one-stop’ destination. The business has an established pedigree of delivering excellent fuel, grocery and merchandise, and food service. Headquartered in Westborough, Massachusetts, our Company has grown to over 1,500 locations across the United States employing over 18,000 team members. You can find us operating under the following store banners: Certified Oil, Cumberland Farms, Fastrac, Kwik Shop, Loaf N Jug, Minit Mart, Sprint Food Stores, Tom Thumb, Turkey Hill, and Quik Stop. Our headquarters in Westborough, MA is home to our Store Support Center, Company Warehouse, and Culinary Center.
What We Offer
- Competitive Wages
- Work today, get paid tomorrow through our earned wage access program*
- Paid Time Off
- Medical/Health/Dental Coverage
- 401K with Company Match
- Team Member Discounts
- Tuition Reimbursement
- Employee Assistance Program
- Health Savings Account
- Company Spirit Days
- Employee recognition and awards
- And much more!
The Real Estate Administrator is responsible for overseeing lease administration for third-party tenants, ensuring lease compliance, financial accuracy, and effective tenant communication. This role supports the real estate team with lease-related processes, database management, and reporting. Additionally, the Real Estate Administrator provides administrative support to leadership and assists with specific real estate projects as needed.
Responsibilities
- Manage all aspects of tenant lease compliance, including lease renewals, amendments, approvals, and communication.
- Draft and negotiate lease documents, renewals, amendments, estoppels, and any other lease-related documents.
- Oversee rent collection, maintenance requests, and tenant inquiries.
- Establish and administer estimated/actual pass-through expenses (CPI, % Rent, CAM, tax, water/sewer).
- Manage and update the Property Management database (Horizon) with accurate lease data.
- Track and obtain tenant insurance certificates through Ebix.
- Handle inquiries and leasing processes for vacant tenant spaces.
- Maintain organized department records and lease files (electronic and paper).
- Collaborate closely with the Legal Team and outside counsel on litigation matters.
- Assist leadership with scheduling, meeting coordination, and administrative tasks.
- Support process improvements and documentation for real estate policies and procedures.
- Develop and manage spreadsheets utilizing Excel and Smartsheet for lease tracking and reporting.
- Maintain and update team organization charts as needed.
- Prepare reports and presentations for leadership meetings.
- Assist with budget tracking and strategy sheets for the real estate department.
- Coordinate communication between internal departments and tenants.
- Organize and maintain department property records, ensuring compliance with document retention policies.
- Facilitate onboarding of new team members by providing training on lease administration processes.
- Assist with special projects and initiatives as assigned by leadership.
Minimum Education: Associate degree
Preferred Education: Bachelor’s Degree
Minimum Experience: Minimum of 1 year of commercial real estate leasing administration experience
Preferred Experience: 3 Years of commercial leasing and administration experience including proficiency in budgeting, scheduling, scope development, Microsoft Office, Excel, Smartsheet and PowerPoint. Knowledge of office management preferred with the ability to multi-task.
Licenses/Certifications: None
Soft Skills: Problem Solving, Conflict Resolution, Influencing, Adaptability, Stress Tolerance
Scheduling This position is a full-time salary position and primarily works days, however, may occasionally need to work a variety of hours depending on business needs
Travel AS NEEDED
Other None
Physical Requirements: Minimal physical effort required; sitting / standing at computer for long periods of time. Ability to maneuver and lift up to 10 lbs.
Additional Info
At EG America, it’s important that our employees reflect the world we live in and the communities we serve. We celebrate our differences, so your unique background and skillset could bring a wonderful new perspective to our team. If you have a passion for delivering exceptional results, thrive in a fast-paced corporate environment, and bring experience in business management or related areas, we'd love to meet you - even if you don't meet every single requirement.
