What are the responsibilities and job description for the Executive Assistant position at eJam?
We’re hiring an Executive Assistant to support a busy entrepreneur across both business operations and personal logistics. This is a highly dynamic, hybrid role that requires someone who is organized, discreet, and proactive. You’ll manage day-to-day tasks ranging from administrative support to coordinating vendors, overseeing light financial tasks, and handling occasional household and property-related needs.
The ideal candidate is someone who thrives in a trusted support role, takes initiative without being asked, and can confidently manage both detailed administrative work and hands-on execution. No two days will look the same—and that’s exactly the point.
This is a key behind-the-scenes position that ensures both business and life run smoothly, with consistency, professionalism, and care. The role is part-time, approximately 16-24 hours per week, and requires on-site presence in Santa Ana and occasional travel to Villa Park or Lake Arrowhead as needed.
- Minimum of 2 years in a personal assistant, operational support, or office coordination role
- Highly organized, with the ability to manage and track multiple tasks across personal and business workflows
- Experience coordinating projects or vendors across departments or functional areas
- Comfortable working in both office and residential environments
- Strong working knowledge of QuickBooks (or similar accounting software) — confident with basic entries, categorization, and reconciliation
- Proficient in Google Workspace (Docs, Drive, Gmail, Sheets) and Excel
- Professional, clear communication skills — both written and verbal
- Able to work independently, prioritize effectively, and follow through without constant oversight
- Proven ability to handle sensitive and confidential information with care and discretion
- Valid driver’s license and reliable personal vehicle — local travel between Santa Ana and Villa Park required
- Willing and available to travel to Lake Arrowhead for annual seasonal setup and on-site coordination
- Background check required as part of the onboarding process
- Mentorship and onboarding from the current Executive Assistant
- A varied, high-trust role with room to grow
- A supportive, people-first work environment
- Direct impact on both business and personal operations
- Long-term stability and ownership over your day-to-day
- A chance to build skills in operations, logistics, and lifestyle management
Compensation: $22 hourly.
Schedule: Part-time — approximately 16-24 hours per week, on-site in Santa Ana and Villa Park
eJam is an Equal Opportunity Employer. We are committed to fostering an inclusive and diverse workplace. We consider all qualified applicants without regard to race, color, religion, gender, sexual orientation, national origin, disability, age, or any other legally protected status.
Salary : $22
