Administrative Clerk I Substitute

EL MONTE CITY SCHOOL DISTRICT POSITION DESCRIPTION

Position : Administrative Clerk I

Department : Various FLSA : Non-Exempt

Reports To : Department Director or Supervisor Pay Grade : 9

SUMMARY

Performs a variety of clerical duties involving typing, filing and maintaining records and completing routine transactions.

DISTINGUISHING CHARACTERISTICS

Administrative Clerk is an entry-level clerical position, yet may require knowledge of the terminology, practices and procedures of an area of specialization depending on assignment. Work is focused in these areas : skilled typing and data entry, receptionist, records maintenance, filing and retrieval of information and reports. Advancement potential exists along both the Administrative Clerk and Administrative Secretary career ladders, and will require additional specialized education and experience consistent with the requirements of individual positions. Minimum requirements will include additional general computer, record keeping, math, English, grammar, spelling and office equipment skills.

ESSENTIAL TYPES OF DUTIES (Examples)

• May need to learn special terminology, policies and procedures of a department of specialized function.
• Compiles information from various sources and types a variety of forms. Compiles and tabulates statistical data as directed.
• Performs a wide variety of clerical and typing work related to the office to which assigned. Maintains confidentiality of information processed or received during the course of performing assigned duties.
• Helps coordinate program and review files.
• Answers telephone and serves as receptionist to personnel and the public. Answers inquiries, makes appointments and provides information concerning standards, procedures and programs.
• Establishes and maintains files as directed. Assembles, collates and prepares materials for distribution. Performs work such as posting records, making arithmetical computations and securing information from clearly indicative sources.
• Operates a variety of office machines including computer terminal, typewriter, calculator, copier, two-way radio and other office machines and equipment.
• Maintains a variety of records and inventories. Orders, receives, shelves and distributes supplies and materials.
• Performs other duties as required to accomplish the objectives of the position.
• May participate in integrated activities with other program or component areas.

QUALIFICATIONS

Knowledge and Skills : Requires basic knowledge of modern office practices, procedures and equipment including receptionist and telephone techniques and etiquette. Requires knowledge and understanding of the principles and procedures of record keeping. Must understand mathematics sufficient to perform columnar calculations, decimals, fractions, etc.. Requires good English, grammar, spelling and punctuation. Must have sufficient communication skills to greet and work cooperatively with customers.

Abilities : Requires the ability to perform the duties of the position efficiently and effectively, under general supervision. Must be able to learn, understand and apply district rules, regulations and policies. Requires the ability to operate standard office machines and equipment, including typewriters, switchboards, copiers, calculators, word processors, printers etc. must be able to maintain records and prepare reports. Requires the ability to communicate with peers and other District staff or public in a manner which reflects positively on the department and District.

Physical Abilities : Sufficient hand / eye coordination and manual dexterity to use a personal computer keyboard at a basic rate (about 40 wpm); sufficient visual acuity to recognize words letters and numbers; speech and hearing ability to carry on conversations in person and over the phone; and ability to reach and pull materials from files and shelves.

Education and Experience : High School diploma supplemented by course work in general office skills required. Minimum of 1 year of general clerical, data entry, and production keyboarding experience required.

Requirements / Qualifications

This position is to substitute in a variety of clerical / administrative support functions on as needed bases in school office setting.

Schedule : 7 : 30-4

Must pass the

Position typically requires a High School diploma or equivalent and one year of general clerical experience.

Additional post-secondary education may substitute for some experience.

Desired : Bilingual-Spanish

Please see job description.

Online application and all required documents must be successfully scanned and submitted through the Edjoin system prior to the posted deadline. Late and incomplete applications and submissions via fax / email / hard copy will not be accepted.