Assistant Director - Financial Aid and Student Aid Programs

Salary : $44,286.00 - $47,936.00 Annually

Location : El Paso, TX

Job Type : Full time - Regular

Job Number : 2025030

Division : VP Student & Enrollment Services

Department : Financial Aid Office

Opening Date : 02 / 21 / 2025

Closing Date : 3 / 14 / 2025 11 : 59 PM Mountain

Employee Classification : Professional Support

Position Grade : E

Job Summary

Responsible for the day-to-day operations for federal, state, institutional and scholarship Student Aid Programs. Manage the awarding and reporting process through procedures and policies consistent with those established by the El Paso Community College District administration, private donors and federal and state agencies. In-person work on campus is an essential function of this position.

Essential Functions

Assist in the planning, design and implementation of office operations, policies, procedures and compliance activities for campus based state and federal programs, scholarships, federal loan and work-study programs within the Student Financial Aid Office. Ensure that processing, reconciliation and applications are complete for federal, state and scholarship programs.

Responsible for maintaining and overseeing the District's College Work-Study Program (CWSP) applicant tracking processing. Manage the daily activities related to the federal and state work-study program, including vacancies, work transfers, work separations, and submission of Personnel Action Records to the Human Resources department.

Manage and oversee staff and processes involved in the awarding of internal and external scholarships and specialized campus-based programs to include the CWSP. Manage staff responsible for federal loan program, federal and state work-study programs and default aversion program. Monitor program changes and provide recommendations for improvement and modification for all areas of responsibility based on rules, regulations, and laws.

Provide personnel management direction and guidance to staff, including orientation, performance evaluation, coaching and personal and professional development. Participate in the hiring, training, evaluating and termination of staff. Mentor, assist and train staff on new rules, regulations, procedures and programs. Provide leadership, consultation, and assistance to staff, students, and external agencies regarding student financial aid services and related special issues.

Serve as liaison to the Athletic department for the awarding of athletic scholarships and represent the Student Financial Aid Office at campus meetings and other college functions. Responsible for ensuring the processing and reconciliation of federal and state reports. Participate in Financial Aid outreach activities. Serve as a resource to staff members, other college departments, and the community.

Assume responsibility for office activities in the absence of the Associate Director and Director.

Perform other duties as assigned.

Qualifications

Required Qualifications :

1. Bachelor's Degree and five (5) years of related experience or an equivalent combination of education and experience which demonstrates possession of the required knowledge, skills, and abilities.

NOTE : A copy of the transcript reflecting this required education MUST be submitted for consideration and reflect completed coursework and degrees conferred. The candidate must be fully qualified for the position at the time of application.

2. Comprehensive knowledge of current federal Title IV and state program regulations.

3. Excellent organizational skills with the ability to analyze a broad range of problems and considerable reasoning and judgment in planning and coordination of work.

4. Ability to devise and adapt procedures / policies to changing organizational needs.

5. Excellent written and oral communication skills.

6. Experience managing and supervising personnel.

7. Experience recommending and implementing budgets.

8. Ability to develop and conduct presentations.

9. Effective interpersonal and team-building skills.

10. Knowledge of financial aid and processes.

Special Conditions :

1. This is a security-sensitive position as defined under the Texas Education Code, Section 51.215; the successful applicant will be required to undergo a criminal background check, as permitted and / or required by applicable law, and in accordance with the College's policies and procedures.

Other Requirements

Individuals desiring consideration MUST complete and submit an EPCC Application for Employment on-line by the announced deadline.

COPIES OF ACADEMIC TRANSCRIPTS, RESUMES, AND COVER LETTERS MUST BE uploaded with the application. CURRENT EMPLOYEES ARE ALSO REQUIRED TO UPLOAD THEIR TRANSCRIPTS, RESUMES, AND COVER LETTERS WITH EACH SUBMITTED APPLICATION; TRANSCRIPTS, RESUMES AND COVER LETTERS IN PERSONNEL FILES CANNOT BE ACCESSED BY EVALUATORS FOR THIS PURPOSE. APPLICATIONS SUBMITTED WITHOUT TRANSCRIPTS, RESUMES, AND COVER LETTERS WILL NOT BE CONSIDERED. Only documents stating 'Transcript' or 'Unofficial Transcript' will be accepted. Other documents (Degree Audit, Degree Summary, Program Summary, etc.), uploaded in lieu of transcripts will not be accepted.

If you are unable to attach your transcripts to your application, please mail your transcripts to El Paso Community College, Employment Services, P.O. Box 20500, El Paso, TX 79998. Mailed documents MUST include the position title and posting number for this position vacancy.

A letter of application, letters of recommendation, and other supporting documents are optional but highly encouraged and may be submitted on-line with the application form or forwarded to the Human Resources Department at El Paso Community College, Employment Services, P.O. Box 20500, El Paso, TX 79998. Mailed documents must be received by the application deadline. Documents received after the application deadline will not be accepted.

Copies of transcripts must reflect completed coursework and conferred degrees. All academic coursework and degrees must be from an accredited college or university or be certified by an acceptable agency that the institution is recognized by the appropriate governmental agency in its home country (this is generally stated in the degree evaluation).

Transcripts issued in a language other than English must be accompanied by a full translation (word for word) by a current member of the National Association of Credential Evaluation Services (NACES). Additionally, each foreign transcript must be evaluated for equivalency to United States accredited coursework.

Applications containing foreign transcripts that are not accompanied with the above required documentation will not be considered.

Out-of-town candidates invited for an on-campus interview will be reimbursed for one-half of the transportation cost for travel performed within the United States. The College will arrange and pay for up to two nights lodging.

In accordance with federal law and as a condition of employment, the successful candidate must furnish documentation verifying employment authorization eligibility and identity before being employed.

The El Paso County Community College district is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, national origin, religion, gender, age, disability, veteran status, sexual orientation, or gender identity.

Physical Requirements :

While performing the duties of this job, the employee is regularly required to sit, use hands to handle or feel, reach with hands and arms, and talk or hear. The employee is occasionally required to stand, walk, climb or balance and stoop, kneel, crouch, or crawl. The employee must frequently lift and move up to 10 pounds and occasionally lift and move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus.

Full-Time Staff Positions :

The College offers a highly competitive compensation program, a benefits package including retirement, health / life / dental insurance, staff scholarship, tuition reimbursement, vacation, and sick leave accrual plan.

Full-Time Faculty Positions :

The College offers a highly competitive compensation program, a benefits package including retirement, health / life / dental insurance, staff scholarship, tuition reimbursement, and sick leave accrual plan.

Salary : $44,286 - $47,936